Legal Staff Accounting/Finance in Detroit, MI

Law Firm

Detroit, MI

Legal Staff Accounting/Finance in Detroit, MI

Legal Staff

3-5 yrs required

No

Job Title: Billing Coordinator

Job Responsibilities:
The Billing Coordinator at the law firm is responsible for providing billing support and other professional services to the attorneys and clients of the firm. This role involves a variety of essential duties and responsibilities, which include:

- Conducting daily audit approvals of new client/matter intake and change requests to ensure the accuracy of key accounting data in the core system, including performing manual updates to information as necessary.
- Reviewing outside counsel guidelines as needed and confirming results reflected in client/matter setups, collaborating with legal secretaries and others to manage outcomes and expectations.
- Reviewing submitted pre-bill/proforma documents, raising client invoices in the core accounting system based on attorney directions, and distributing resulting invoices to clients based on their preferences (., email, e-Billing system, mail).
- Requesting approval for significant write-downs of fees and/or costs, and processing adjustments, transfers, application of funds held in trust, and generation of ad-hoc pre-bill/proforma documents.
- Coordinating specialized billing processes for assigned attorneys, including managing the setup, submission, tracking, and follow-up on rejection/appeals for electronic billing.
- Serving as a liaison between attorneys, clients, and third-party billing vendors to coordinate client billings based on thresholds with multiple billing attorneys and preparing status reporting as needed.
- Monitoring the status of retainer billings, generating invoices, and preparing necessary reports.
- Communicating with legal secretaries and attorneys diplomatically to resolve billing challenges and inquiries within expected turnaround times.
- Assisting with the generation of ad-hoc time and billing requests and external audit responses as needed.
- Performing other tasks and projects as assigned by the Assistant Billing Manager and/or the Billing Manager.

Education and Experience Information:
The Billing Coordinator must possess the following qualifications, skills, and abilities:

- An Associate’s Degree in Accounting is required, with 3-5 years of related experience in a professional services setting being preferred.
- Strong written and verbal communication skills are necessary.
- Technical proficiency with business and accounting software applications, such as Microsoft Excel, Microsoft Word, Microsoft Outlook, Adobe, Elite Enterprise, and Elite 3E, is required.
- The ability to work independently to meet established deadlines is essential.
- The candidate must demonstrate responsibility and take ownership of their work.
- Attention to detail, while understanding the big picture, is important.
- Flexibility and problem-solving ability are required.
- Strong organizational skills are necessary.

Salary Information:
The hourly range for the Billing Coordinator position is to USD. Compensation is determined by various factors, including geographic location, experience, relevant degrees and certifications, and other applicable factors authorized by law.

Additional Information:
Working conditions for the Billing Coordinator position involve a normal law office environment with little exposure to noise, dust, and temperature fluctuations.

The law firm offers a generous benefits package for eligible full-time employees within its . offices. This includes health, dental, and vision insurance; 401(k) and profit-sharing plans; paid vacation; and parental leave. Additional elective programs include a health flexible spending account, a health savings account, identity theft protection, a dependent day care reimbursement account, commuter benefits, life and AD&D insurance, short- and long-term disability protection, an employee assistance program, and emergency travel assistance.

The law firm is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.