Administrative Specialist in Philadelphia, PA

Law Firm

Philadelphia, PA

Administrative Specialist in Philadelphia, PA

Law Firm Non Legal Department

No

Job Title: Administrative Specialist

Job Responsibilities:
The role of an Administrative Specialist involves a variety of tasks that are essential to the smooth operation of the law firm. Key responsibilities include:

- Reception duties, which may involve greeting clients and managing phone calls.
- Filing pleadings and maintaining organized legal documents.
- Handling mail and other legal communications, including receiving, scanning, and sending them.
- Consistently and accurately updating both client and internal case management systems.
- Retrieving and responding to various client and internal firm requests through phone or email.
- Learning and understanding basic legal documents and terminology to assist in legal processes.
- Ensuring timely, courteous, and thorough responses to a high volume of email correspondence.
- Providing exceptional customer service to clients at all levels of interaction.
- Maintaining strict confidentiality regarding client and borrower information as well as firm processes.
- Performing other duties and responsibilities as needed, which may include carrying items weighing 10 pounds or more.

Education and Experience Information:
- A high school degree is required for this position.
- A college degree or current enrollment in college is strongly preferred.
- No prior legal experience is necessary, making this an entry-level opportunity for those interested in the legal field.

Knowledge, Skills, and Abilities:
- Excellent verbal and written communication skills are essential.
- Proficiency in the Microsoft Office suite is required.
- A strong commitment to providing exceptional customer service is necessary.
- The ability to work well with others in a congenial and team-oriented manner is important.
- Self-motivation and exceptional organizational skills are critical for success in this role.
- The ability to multi-task and adapt to continual change is required.
- Attention to detail is paramount to ensure accuracy and efficiency in all tasks.

Physical Demands:
The role requires the employee to sit for extended periods while performing job duties. The ability to carry items weighing 10 pounds or more is also necessary.

Work Environment:
The work environment is typical of normal office working conditions with a noise level ranging from quiet to moderate. The position is full-time, with working hours from Monday through Friday, 8:00 am to 5:00 pm.

Salary Information:
The salary for this position ranges from to per hour, commensurate with experience and accomplishments.

Additional Notes:
- This job description is not exhaustive and employees may be required to perform other related duties as needed to meet the ongoing needs of the organization.
- A comprehensive compensation and benefits package is offered.
- All applicants must be authorized to work in the United States.
- Due to the high volume of calls received, only qualified candidates will be contacted for consideration.

If you meet the qualifications and are interested in the challenge of working in a dynamic and growing law firm, please submit your resume. Resume submissions will be treated confidentially.