Job Title: EPLI Attorney Practice Coordinator (Formerly Legal Secretary)
Job Responsibilities:
The EPLI Attorney Practice Coordinator is tasked with supporting multiple attorneys' practices with high-level coordination and execution of tasks. Key responsibilities include:
- Coordinating support from the Attorney Resource Team and other corporate departments, such as calendar and billing teams.
- Ensuring submissions to the Attorney Resource Team are accurate and complete, with thorough instructions and documentation.
- Communicating with the case team to avoid duplicate requests to the Attorney Resource Team.
- Verifying court and other deadlines, alerting attorneys as necessary.
- Creating and updating litigation matters in the Virtual Binder.
- Creating and updating Tables of Contents (TOCs) and Tables of Authorities (TOAs) accurately and timely.
- Coordinating and finalizing documents for filing with courts or administrative agencies, and ensuring service upon other parties.
- E-filing documents with courts and agencies, adhering to applicable rules.
- Filing documents timely and properly in NetDocuments.
- Creating and submitting New Client Matters (NCM) accurately within firm standards.
- Coordinating transcription of audio recordings.
- Coordinating printing and assembling of documents with office services personnel.
- Maintaining attorney contact lists through Outlook and a Client Relationship Management system (., InterAction).
- Submitting a daily task log identifying projects and assignments.
- Reviewing and revising client pre-bills, when required.
Education and Experience Information:
- Minimum of 5 years of experience as a litigation secretary.
- Highly organized with the ability to support multiple attorneys’ practices and coordinate multiple calendars, tasks, and requests effectively.
- Strong time management skills with the ability to prioritize and anticipate practice needs.
- Initiative to identify, monitor, and execute tasks related to case timelines.
- Strong written and verbal communication skills for effective interaction with internal and external parties.
- Advanced knowledge and proven expertise using Best Authority to produce TOCs and TOAs.
- Extensive knowledge of court rules and ECF procedures.
- Proficiency in using MS Office, Outlook, and Adobe.
- Experience with document management systems, such as NetDocuments.
- Expertise in BigHand Create for creating compliant legal documents and correspondence.
- Knowledge of legal terminology.
Salary Information:
The hourly salary range for this position is to , depending on relevant experience and education. The position also includes eligibility for performance-based bonuses. A generous compensation and benefits package is offered, with more detailed information available on the law firm’s benefits webpage.
Benefits:
The law firm offers a comprehensive benefits package to full-time and part-time employees working at least a 50% schedule. Benefits include health, dental, and vision plans for employees and their families, a superior 401(k) plan, ample time off programs, mental health programs, family building and caregiving support, paid parental leave, life and disability insurance, a wellness program, flexible spending accounts, and an employee referral bonus program.
Additional Information:
This role involves handling highly sensitive, confidential, privileged, financial, and/or proprietary information related to clients and the law firm's internal operations, requiring strict compliance with firm policies and ethical standards. The position often serves as a key point of contact between attorneys, clients, and other stakeholders, necessitating a high degree of professionalism, discretion, and integrity. The hiring process includes thorough background checks, in compliance with applicable laws and regulations, including those pertaining to applicants with criminal records.
About the Law Firm:
The law firm is the largest global employment and labor law practice in the world, exclusively representing management. With over 1,800 attorneys in more than 100 offices worldwide, the law firm serves as a single-source solution provider to the global employer community. Known for its commitment to labor and employment law, the law firm helps clients navigate complex business environments with innovative legal solutions, fostering a culture that celebrates original thinking and leveraging proprietary technology for groundbreaking innovation.
