Office Assistant in Hillsboro, OR

Law Firm

Hillsboro, OR

Office Assistant in Hillsboro, OR

Law Firm Non Legal Department

1-3 yrs required

No

Job Title: Office Assistant

Job Responsibilities:
- Organize the office and assist in optimizing procedures to ensure efficient operations.
- Sort and distribute communications promptly to maintain effective communication within the law firm.
- Create and update records, ensuring the accuracy and validity of information to support administrative tasks.
- Schedule and plan meetings and appointments, including coordination with vendors, to facilitate smooth operations.
- Monitor the level of office supplies and handle any shortages to ensure uninterrupted work processes.
- Resolve office-related malfunctions and respond to requests or issues to maintain a functional work environment.
- Coordinate with other departments to ensure compliance with established policies and procedures.
- Maintain trusting relationships with vendors, customers, and colleagues to foster a collaborative work atmosphere.
- Perform receptionist duties to support the front office operations.

Education and Experience Information:
- Proven experience as a back-office assistant, office assistant, or in another relevant administrative role is required.
- Working knowledge of office equipment is essential for carrying out daily tasks.
- A thorough understanding of office management procedures is necessary to enhance the efficiency of operations.
- Proficiency in calendaring is required for effective scheduling and planning.
- Excellent organizational and time management skills are crucial for managing multiple tasks.
- Analytical abilities and aptitude in problem-solving are important for addressing office-related challenges.
- Excellent written and verbal communication skills are necessary for effective interaction with colleagues and vendors.
- Proficiency in MS Office is required to perform administrative tasks efficiently.
- Legal experience is a plus, but the law firm is willing to train the right person who demonstrates the necessary skills and aptitude.

Salary Information:
- The position offers a pay range of - per hour.
- Compensation may increase with a demonstrated ability to handle more complex tasks.
- A promotion to a paralegal position is possible with the demonstration of the proper skill set.

Benefits:
- Paid time off is offered as part of the benefits package.

Schedule:
- The position is full-time, requiring 38 hours per week.
- The work schedule is Monday through Friday, with an 8-hour day shift.
- The role requires in-person attendance at the law firm.

Additional Requirements:
- The ability to commute to Hillsboro, OR 97006 is required.
- The ability to relocate to Hillsboro, OR 97006 before starting work is required.