Operations Administrative Assistant in Orlando, FL

Law Firm

Orlando, FL

Operations Administrative Assistant in Orlando, FL

Law Firm Non Legal Department

1-1 yrs required

No

Job Title: Operations Administrative Assistant

Job Responsibilities:
- Check incoming mail, distribute and organize it within each client file.
- Sort all papers alphabetically and according to content, dates, significance, etc.
- Create or update records with new files and information.
- Store all paperwork in designated places, securing important documents.
- Enter paperwork into an electronic system either by data entry or by using optical scanners.
- Handle all requests to access files and keep logs of borrowed papers.
- Develop an efficient filing system to make updating and retrieving files easier.
- Follow policies and confidentiality dictations to safeguard data and information.
- Monitor inventory of files, paper clips, etc., and report shortages.

Education and Experience Information:
- High school degree or equivalent required.
- Knowledge of filing systems.
- Very good knowledge of MS Office and office equipment such as photocopiers and scanners.
- Good command of English and Spanish, both oral and written.
- Dependable with a respect for confidentiality and policies.
- Excellent organizational skills.
- Great attention to detail.

Salary Information:
- Salary Range: to hourly.

Benefits:
- Health & Wellness: Medical, dental, and vision benefits are offered through various plans, with more than 70% of the cost paid by the law firm. This includes up to full family coverage with HSA and FSA options.
- Life insurance paid by the law firm.
- Paid Time Off: 12 days of PTO, 5 days of Sick Leave, and Personal Leave days.
- 10 paid holidays and a tradition of closing down for a week in December to celebrate the holidays.
- Birthday and Work Anniversary celebrations.
- Retirement: 401k plus matching.