Legal Staff Legal Secretary in Indianapolis, IN

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Law Firm

Indianapolis, IN

Legal Staff Legal Secretary in Indianapolis, IN

Legal Staff

No

Job Title:
Client Representative/Legal Administrative Assistant

Job Responsibilities:
- Prepare demand letters, notices, and related documentation to facilitate the legal process.
- Communicate effectively with attorneys, homeowners, board members, property managers, and other relevant parties to ensure smooth operations and resolution of issues.
- Respond to and resolve requests or issues reported by clients and third parties, providing exceptional customer service.
- Deliver customer service to clients and management companies, ensuring their needs are met efficiently.
- Docket appropriate dates and details with timely follow-up to maintain schedule adherence.
- Maintain clear and organized notes detailing daily activity on accounts within the law firm's database, ensuring accurate record-keeping.
- Enter billing for services and expenses incurred, maintaining financial accuracy.
- Process payments received from debtors and third parties, ensuring timely financial transactions.
- E-file court documents accurately and in a timely manner.
- Perform other duties as assigned, contributing to the overall success of the department.

Education and Experience Information:
Preferred:
- Project management skills to efficiently handle multiple priorities and deadlines.
- Post-secondary education to support job responsibilities.
- Intermediate experience with Microsoft Office, including Outlook, Word, and Excel, to manage documentation and communication.
- Experience with Adobe Acrobat for document management and processing.

Required:
- Strong organizational skills, attention to detail, and accuracy to ensure high-quality work output.
- Excellent verbal, written, and interpersonal communication skills, with a professional telephone etiquette to interact effectively with clients and colleagues.
- Ability to work independently as well as part of a team, prioritizing tasks, multi-tasking, and managing time effectively in a fast-paced environment.
- Ability to analyze basic legal documents and learn the software used by the law firm to carry out job functions.
- Ability to coordinate communication and workflows efficiently.
- Proactive problem-solver with strong analytical skills to address issues as they arise.
- Typing speed of 50+ words per minute with 90%+ accuracy to ensure efficient documentation.

Salary Information:
- The starting hourly rate for this role is , contingent upon the level of legal experience.
- The law firm offers a full benefits package, including medical, dental, vision, short and long-term disability, basic life/AD&D coverage, voluntary life insurance, critical illness, accident, hospital, and a retirement plan for eligible employees.
- Business hours for this non-exempt, in-office position are 8:30 am to 4:30 pm, Monday through Friday.

About the Law Firm:
- The law firm is a growing organization with innovative processes and resources.
- It is a collaborative, team-oriented organization, providing a supportive work environment.

May 27, 2025
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