Legal Staff Legal Secretary in Aztec, NM

Government

Aztec, NM

Legal Staff Legal Secretary in Aztec, NM

Legal Staff

2-2 yrs required

No

Job Title: Judicial Specialist 2

Job Responsibilities:
The Judicial Specialist 2 position involves a variety of clerical and technical duties essential for the effective operation of the court. Responsibilities include:
- Preparing and processing court documents and performing judicial procedures using a court case management system.
- Acting under general supervision to handle specialized clerical and technical duties related to case processing, management, and clerical business of the court.
- Administering jury functions, filing court documents, and managing financial transactions including fines, fees, restitution, and bond payments.
- Generating, arranging for service, and mailing court documents to involved parties.
- Drafting correspondence to respond to case inquiries and entering case information into an automated system.
- Providing high-level customer service to the public, law enforcement officials, and attorneys.
- Using the case management system to open, docket, and close cases, assessing and receipting filing fees, and ensuring accurate data entry and documentation.
- Managing and reconciling daily cash receipts, preparing bank deposits, and following cash handling procedures.
- Processing, maintaining, and distributing documents, files, and case materials, and using electronic filing systems for reviewing incoming documents.
- Handling orders of protection, bond payments, and preparing bond reports.
- Reconciling billing and invoices for Specialty Court Programs and preparing documents such as notices and final orders.
- Executing case hearings and maintaining accurate records of court fees and case information.
- Organizing jury trials, preparing jury-related documents, and managing jury communications.
- Maintaining and archiving case files, preparing exhibits, and ensuring the operational status of courtrooms and equipment.
- Serving as a court monitor, courtroom clerk, and providing support to other courts within the judicial district.
- Coordinating with Specialty Programs and managing court exhibits and evidence.
- Acting as a liaison to advance court proceedings and performing other duties as assigned.

Education and Experience Information:
- Education: A high school diploma or GED is required.
- Experience: Two (2) years of experience in court case processing, legal secretarial work, or a related field such as advanced customer service, data processing, or banking/financial experience.
- Experience Substitution: Additional post-secondary education in a related field may substitute for up to one (1) year of experience. Thirty (30) semester hours equals one (1) year of experience.
- Typing Certification: A typing certification from the New Mexico Department of Workforce Solutions or similar may be required, with a proficiency score of at least 35 net words per minute.
- Certification: May be requested to complete the NM Court Monitor Certification Examination.

Salary Information:
The target pay range for this full-time, permanent position is per hour or $46,494 annually.

Benefits:
The position offers a comprehensive benefits package, including medical, dental, vision, and prescription insurance programs, state-paid life insurance, flexible spending accounts, paid time off up to eight weeks, paid holidays, parental leave, a deferred compensation plan, a lifetime defined benefits retirement plan, flexible work schedules, bilingual compensation, training and career development opportunities, higher education opportunities, and potential for overtime, holiday, or shift differential pay.

Work Environment and Physical Demands:
The role is performed in an office or court setting, requiring positive interaction with co-workers, clients, the public, judges, and justices. A valid driver's license and travel may be required, and the work schedule may include overtime.

Competencies/Qualifications:
Candidates should demonstrate knowledge of legal terminology, jury service, filing methods, case processing, research methodology, court fee accounting practices, court monitoring procedures, and general organizational structure of the judiciary.