Job Title: Legal Executive Assistant - Patent Litigation
Job Responsibilities:
The Legal Executive Assistant - Patent Litigation plays a vital role in supporting multiple lawyers within the law firm's patent litigation department. The primary responsibilities include managing and attending to the day-to-day functions of a partner's practice. This involves acting as a consultant to the partner, connecting various departments, projects, and critical business information, ensuring meetings and materials are efficient and effective, and serving as a trusted partner to deliver on the priorities of the practice and clients. Key responsibilities include:
- Completing and executing major assignments and a broad variety of tasks in support of the partner's practice.
- Exercising judgment and delegating administrative tasks and document work to other Legal Support Services team members (Legal Support Assistants and Legal Administrative Assistants) and firm resources. The assistant is responsible for tracking all activities/tasks/projects to successful completion and collaborating with peers for team support and coverage.
- Performing work that substantively and positively impacts the success of the partner's financial viability with client matters.
- Supporting the Patent Litigation trial team, which may include travel.
- Exercising discretion and professional judgment with confidential and sensitive matters.
- Planning, coordinating, and ensuring attorney Outlook calendars are maintained; identifying and resolving scheduling conflicts; coordinating complex travel itineraries.
- Working closely and proactively with attorneys to keep them well informed of upcoming commitments and responsibilities, preparing materials in advance, and following up appropriately.
- Successfully completing critical aspects of deliverables with a proactive, hands-on approach, including drafting letters or other correspondence, preparing reports, and other tasks that facilitate the partner's ability to effectively build the practice.
- Handling extensive direct interaction with clients and outside business contacts.
- Preparing agendas, reports, and presentations; composing correspondence that is sometimes confidential.
- Developing and maintaining professional relationships and ensuring teams work together efficiently and effectively, providing clear direction and constructive feedback on projects and assignments.
- Coordinating department or practice group meetings. Taking the lead in preparing logistics and engaging appropriate parties to ensure a successful meeting.
- Participating in practice group and client team meetings, as appropriate. Preparing meeting agendas, reviewing meeting materials for accuracy and completeness, and distributing them to meeting attendees.
- Maintaining paper and electronic filing systems, helping to ensure compliance with Information Governance policies and procedures.
- Overseeing billing matters (prebilling tasks including all approval forms and collaboration correspondence, international billing, liaising with the biller regarding questions/issues, liaising with collections team); monitoring client budgets for reporting purposes.
Education and Experience Information:
Minimum Education:
- High School Diploma or GED
Preferred Education:
- Bachelor’s Degree
Minimum Years of Experience:
- 5 years of professional executive administrative experience supporting partners and/or executives.
- Preferred experience with supporting Patent Litigation, ITC, and IPR filings.
Desired Skills:
- Advanced computer skills in Excel, Word, and PowerPoint.
- Excellent communication and interpersonal skills to interact with peers, lawyers, clients, business professionals, and various firm departments regularly.
- Solid organizational skills to manage multiple high-priority projects at one time.
- Broad range of assignments performed with efficiency and accuracy.
- Excellent time management skills necessary to work effectively in a fast-paced environment.
- Strong work ethic and a flexible, dependable, and positive attitude.
- Ability to maintain confidentiality and demonstrate good professional judgment.
Salary Information:
The law firm’s expected hiring range for this position is - per hour, depending on the candidate’s geographic market location. Non-exempt positions will be paid on an hourly basis and paid overtime in accordance with applicable laws. Compensation offered for employment will also depend on factors including the candidate’s experience, skills, educational and professional background, and overall qualifications. A comprehensive package of benefits including medical/dental/vision insurance, and 401(k) is offered.
Work Environment:
The position offers a hybrid work arrangement composed of remote and in-office work, determined in coordination with the hiring manager or supervisor and subject to modification at the firm’s discretion.
Disclaimer:
The job description is intended to provide a concise statement of work elements and organize information in a standardized way. It is not intended to describe all work elements that may be performed by every individual in this classification nor serve as the sole criteria for personnel decisions and actions. The job duties, requirements, and expectations for this position may be modified at the firm’s discretion at any time. This job description does not change the at-will nature of employment.
Application Process:
Applicants must apply directly online. Reasonable accommodations may be made upon request to permit individuals with a disability to perform essential functions and responsibilities or to participate in the job selection process. No immigration sponsorship is available for this position.
Equal Opportunity Employer:
The law firm is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
