Legal Staff Legal Secretary in Shreveport, LA

Government

Shreveport, LA

Legal Staff Legal Secretary in Shreveport, LA

Legal Staff

No

Job Title: Legal Secretary (Statewide)

Job Responsibilities:
- Provide secretarial support for an attorney or multiple attorneys within the organization.
- Perform recurring duties independently, including the preparation, typing, and formatting of legal correspondence, memoranda, transmittals, and other records.
- Organize and maintain both paper and electronic records to ensure efficient retrieval and management of documents.
- Maintain administrative records related to time, travel, and expenses, ensuring accuracy and compliance with organizational policies.
- Schedule and create calendar invites for meetings, hearings, and other legal appearances, ensuring that all participants are informed and prepared.
- Answer telephone calls, take messages, and direct calls to appropriate staff members within the department.
- Prepare, proofread, and edit correspondence, reports, and other materials to ensure accuracy and professionalism.
- Ensure all documents and records are accurately mailed, submitted, and/or forwarded to the appropriate party in a timely manner.
- Schedule depositions, meetings, and other appearances for attorneys, coordinating logistics as necessary.
- Handle administrative documentation required by attorneys, ensuring compliance with legal and organizational standards.
- Establish and maintain electronic files for identifying, recording, and classifying stored data; extract, assemble, and merge stored information to create new documents as needed.
- Prepare materials needed for meetings, such as agendas, handouts, and binders, to facilitate effective communication and decision-making.
- Operate all office equipment necessary for the production of documents and records, ensuring functionality and availability for department use.
- Perform additional responsibilities as assigned by attorneys and supervisors, demonstrating flexibility and adaptability in a dynamic work environment.

Education and Experience Information:
Minimum Qualifications:
- High school diploma is required.
- Must possess a valid driver's license.

Preferred Qualifications:
- Professional level legal secretarial experience is highly preferred.
- Knowledge of legal documents and terminology is advantageous for effective performance.
- Proficiency in drafting routine correspondence, preparing, and proofreading legal and other documents is preferred.
- Ability to multi-task, prioritize, and effectively manage time is essential for success in this role.
- Candidates must be professional, responsible, reliable, and discreet in handling sensitive information.
- Proficiency with computer and word processing software is required.
- Detail-oriented and self-motivated individuals will excel in this position.

Salary Information:
The salary for the Legal Secretary position ranges from $37, to $49, annually. The salary offered will be commensurate with the qualifications and experience of the candidate selected.

Additional Information:
- Offers of employment are contingent upon satisfactory background check, drug testing, and reference verifications.
- This is a continuous announcement; therefore, applications will be reviewed as received, and many vacancies may be filled from the same posting.
- Positions may be domiciled in various parishes throughout the state, providing opportunities for statewide employment.
- The organization is an Equal Opportunity Employer and supports improved employment opportunities for individuals with disabilities.
- Applicants qualifying based on college training or receipt of a baccalaureate degree will be required to submit an official college transcript to verify credentials claimed prior to appointment.
- Resumes will be accepted as an attachment to the application; however, all relevant education and experience must be included at the time of application submission.