Job Title:
File Clerk/Project Assistant
Job Responsibilities:
The File Clerk/Project Assistant at the law firm plays a crucial role in supporting the founding partners and senior paralegal. The responsibilities include:
- Maintaining and organizing the firm's paperless filing system using PerfectLaw software by profiling emails, pleadings, transcripts, and other case-related documents.
- Retrieving and downloading documents from online sources such as court websites, PACER, SunBiz, and Westlaw.
- Filing pleadings and other documents through the Florida Courts E-Filing Portal.
- Preparing deposition notices and arranging for court reporters and videographers.
- Assisting with judge submissions.
- Preparing and assembling electronic and physical notebooks and exhibit files.
- Handling mailings, couriers, and overnight deliveries.
- Assisting with trial, hearing, and deposition preparations.
- Preparing new matter forms and performing conflict checks.
- Sharing reception phone duties.
- Monitoring and ordering office supplies.
- Providing other general administrative and clerical support as needed.
Education and Experience Information:
The ideal candidate for the File Clerk/Project Assistant position should possess the following qualifications:
- Strong attention to detail and organizational skills.
- Excellent written and verbal communication skills.
- Working knowledge of grammar, punctuation, and standard writing conventions.
- Ability to quickly learn and adapt to new software, procedures, and priorities.
- Proficiency in typing and computer use, including Microsoft Office 365.
- Prior clerical or office experience is required.
- Legal experience is a plus, but not required.
- Note: This position may not be suitable for candidates with advanced legal training or those seeking paralegal-level responsibilities.
Salary Information:
- The position is full-time, requiring 40 hours per week, Monday through Friday, from 8:30 . to 5:00 .
- The law firm offers a highly competitive salary, commensurate with experience.
- Benefits, once eligible, include health insurance, life insurance, 401(k), paid holidays, and paid vacation.
- The position is in-office with opportunities for professional growth.
