Legal Staff Paralegal in Ann Arbor, MI

Law Firm

Ann Arbor, MI

Legal Staff Paralegal in Ann Arbor, MI

Legal Staff

1-2 yrs required

No

Job Title: Litigation Legal Assistant

Job Responsibilities:
The Litigation Legal Assistant at the law firm operates under general supervision, adhering to established policies and procedures to execute a variety of secretarial duties for assigned attorneys. Key responsibilities include:
- Supporting clients, attorneys, and staff by performing administrative roles and handling detail-oriented tasks.
- Operating office equipment such as computers, word processors, typewriters, transcribing dictation, photocopiers, fax machines, and telephones.
- Drafting correspondence, memoranda, and other legal documents.
- Communicating with attorneys and clients through email, fax, and telephone.
- Screening telephone calls and recording messages.
- Managing mail by reading, sorting, dating incoming mail, ensuring timely delivery of outgoing mail, and routing mail to specific services as needed.
- Opening new files, conducting conflict of interest checks, maintaining client and general files, and preparing files for closure.
- Receiving clients and visitors, maintaining good public relations, and observing confidentiality of attorney-client relationships.
- Processing bills, proofreading billing sheets, and reviewing and editing bills.
- Managing attorney expenses.
- Collaborating closely with administrative support staff.
- Performing overload typing, filing, or photocopying as necessary.
- Maintaining attorney calendars by planning and scheduling conferences, teleconferences, depositions, and travel; monitoring legal matters, fines, and filing requirements; and anticipating changes in litigation or transaction preparation requirements.
- Managing the e-filing of documents in a timely manner.
- Representing attorneys by communicating and obtaining information, following up on delegated assignments, and knowing when to act or refer matters to attorneys.

Education and Experience Information:
Qualifications for the Litigation Legal Assistant position include:
- The ability to read and write to proofread typed material for grammatical, typographical, or spelling errors in routine law office correspondence and legal case matters.
- Performing non-complex arithmetic calculations for verifying calculations on forms and documents, typically acquired through completion of high school or equivalent.
- Approximately one to two years of job experience to understand law office policies and procedures and produce accurate legal documents with minimal supervision.
- The ability to transcribe legal documents, correspondence, and reports from rough drafts or transcription at a level of 70 words per minute.
- The ability to organize and prioritize numerous tasks and complete them under time constraints.
- Interpersonal skills necessary to communicate and follow instructions effectively from a diverse group of clients, attorneys, and staff, and to provide information with courtesy and tact.
- The ability to be detail-oriented and handle multiple tasks simultaneously.
- Occasionally working more than 40 hours per week to perform essential duties, which may require irregular hours.

Salary Information:
The hourly range for the Litigation Legal Assistant position is USD to USD. Compensation is determined by a variety of factors, including geographic location, experience, relevant degrees and certifications, and other applicable factors authorized by law.

Additional Information:
The law firm offers a generous benefits package for eligible full-time employees, including health, dental, and vision insurance; 401(k) and profit-sharing plans; paid vacation; and parental leave. Additional elective programs include a health flexible spending account, a health savings account, identity theft protection, a dependent day care reimbursement account, commuter benefits, life and AD&D insurance, short- and long-term disability protection, an employee assistance program, and emergency travel assistance.

The law firm is an equal opportunity employer. All applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

Working Conditions:
The position is based in a normal law office environment with little exposure to noise, dust, or temperature variations. The job may occasionally require a high level of mental effort and strain while producing a high volume of information and performing essential duties.