Job Title: Docketing Coordinator
Job Responsibilities:
The Docketing Coordinator is responsible for providing comprehensive litigation calendaring services to assigned regional offices and the law firm in general. Key responsibilities include:
- Independently managing the firm’s litigation calendar, including all related deadlines and scheduled events.
- Utilizing the Compulaw docketing system to manage case information, particularly for matters in California state and federal courts. Familiarity with Compulaw is preferred but experience with any calendaring software will be considered.
- Calculating future calendar dates based on methods of service and document filing.
- Accessing and maintaining information on the internal electronic docket and calendar, including case history and future filing deadlines.
- Assisting the manager in administering department databases or applications, conducting effective training programs, and presenting on docketing systems, policies, and protocols.
- Providing recommendations to improve the firm’s docketing and calendaring best practices, procedures, and workflow processes.
- Adhering to all calendaring procedures, best practices, and department processes for matters calendared and worked on.
- Responding to requests from attorneys, legal administrative assistants, and paralegals regarding calendared events and deadlines, court procedures, rules, and filing processes.
- Conducting research to determine proper court procedures and advising attorneys and staff accordingly.
- Reviewing documents to ensure compliance with applicable rules, whether filed electronically or by hand.
- Researching and responding to procedural questions regarding service and filing of court papers.
- Applying extensive knowledge of court rules and procedures to assist in advising attorneys on Federal, State, and Local rules, procedures, and court-related guidelines.
Education and Experience Information:
- A Bachelor of Arts degree is highly preferred, or equivalent experience/education. A paralegal certificate is also preferred.
- A minimum of three years of progressive experience in a Managing Clerk or Managing Attorney Department, and/or Litigation Docketing Department is required.
- Experience with rules-based calendaring software is required, with a strong preference for experience using Compulaw.
- Experience in docketing case deadlines in California state and federal matters is required.
- Strong research, analytical, and writing skills are necessary.
- Ability to define problems, collect data, establish facts, draw valid conclusions, and make sound judgments is essential.
- Excellent attention to detail and organizational skills are required.
- Capability to work independently in a high-volume, fast-paced environment, prioritize tasks with minimal supervision, and meet deadlines and business objectives is crucial.
- Effective oral and written communication skills are necessary, with the ability to interact with individuals at all levels of the organization and handle sensitive issues with confidentiality.
- Proficiency in MS Word, Outlook, Excel, and Adobe PDF Creator (or equivalent) is required.
- Willingness to work overtime when required.
Salary Information:
The base annual pay range for the Docketing Coordinator role is between $70,000 and $90,000. The base pay offered will vary depending on skills, qualifications, experience, and location, and will also consider internal equity. A full range of medical, financial, and other benefits dependent on the position will also be offered.
The law firm is an equal opportunity employer, committed to a policy of non-discrimination in employment on any basis including race, color, physical or mental disability, religion, creed, national origin, citizenship status, ancestry, sex or gender (including gender identity, gender expression, status as a transgender or transsexual individual, pregnancy, childbirth, or related medical conditions), age, genetic information, past, current, or prospective service in the uniformed services, sexual orientation, political activity or affiliation, genetic information, and any other protected classes or characteristic protected under applicable federal, state, or local law. The employer adheres to the American Disabilities Act, allowing applicants to request accommodations needed to participate in the application process.
The employer will provide the Social Security Administration and, if necessary, the Department of Homeland Security, with information from each new employee’s Form I-9 to confirm work authorization. If the Government cannot confirm work authorization, the employer is required to provide written instructions and an opportunity to contact SSA and/or DHS before taking adverse action, including termination of employment. Employers may not use E-Verify to pre-screen job applicants or re-verify current employees and may not limit or influence the choice of documents presented for use on Form I-9.
