Job Title: File Clerk
Job Responsibilities:
The File Clerk position at the law firm entails a variety of clerical duties critical to the smooth operation of a legal office. The individual in this role is expected to handle mail, manage fax communications, utilize a copy machine, maintain a calendar, and operate various office equipment. The role also involves assisting with answering phones and transferring calls. Occasionally, the File Clerk may be required to make deliveries and pickups within the downtown St. Louis area. While the position is primarily sedentary, the candidate should be capable of lifting up to 50 pounds for certain assigned duties.
Essential job functions include:
- Requesting and logging medical records with oversight from the attorney team. This involves preparing medical and other authorizations, communicating with opposing law firms, medical providers, and other parties to secure requested documents, obtaining prepayments, and requesting payment of any invoices to obtain the necessary documentation.
- Scheduling Independent Medical Evaluations (IME), which includes providing case information to designated physicians to obtain an evaluation date and payment information and preparing letters to advise appropriate parties of the appointment.
- Coordinating and scheduling depositions.
- Maintaining filing systems, including organizing emails in the appropriate locations/files.
- Assisting with daily docketing, including handling mail and electronic notices received.
- Requesting subpoenas and following up on subpoena requests to obtain medical records when required.
- Printing and gathering file materials for both new and existing files.
- Performing other related duties as assigned.
Education and Experience Information:
The position requires a high school diploma or GED (or equivalent). While an associate or bachelor's degree is helpful, it is not mandatory. The role is open to candidates with 0-5 years of experience supporting a legal office or working in the legal industry. A background in the medical field is considered beneficial but not essential.
Candidates must have experience with Microsoft Word and Outlook, with Excel and PowerPoint experience being preferred. The role demands outstanding organizational, interpersonal, and administrative skills, along with excellent attention to detail and the ability to multitask. Strong communication and proofreading skills are essential. The candidate must be self-motivated, able to meet deadlines under pressure, and capable of working independently as well as part of a team. Excellent organization, planning, attention to detail, and dependability are crucial, along with maintaining firm and client confidentiality.
Salary Information:
While the specific salary information is not provided, the position is full-time and includes a benefits package. Benefits include medical, dental, vision, critical illness, accident, group term life, voluntary term life, short-term and long-term disability (STD, LTD), a 401(k)/Roth retirement plan with company match, and paid time off.
All information regarding the position will be kept confidential in accordance with EEO guidelines.
