Legal Staff Accounting/Finance in Grand Rapids, MI

Law Firm

Grand Rapids, MI

Legal Staff Accounting/Finance in Grand Rapids, MI

Legal Staff

3-5 yrs required

No

Job Title: Billing Coordinator

Job Responsibilities:
The Billing Coordinator at the law firm is responsible for providing billing support and other professional support services to attorneys and clients on a full-time basis. Their essential duties and responsibilities include:

- Conducting daily audit approval of new client/matter intake and change requests to ensure the accuracy of key accounting data in the core system, including manual updates to information.
- Reviewing outside counsel guidelines as needed and confirming results reflected in client/matter setups. They collaborate with legal secretaries and others to manage outcomes and expectations.
- Reviewing submitted pre-bill/proforma documents and raising client invoices in the core accounting system based on attorney direction. They distribute resulting invoices to clients based on preference (e-mail, e-Billing system, mail) and request approval for significant write-downs of fees and/or costs. They are also responsible for processing adjustments, transfers, application of funds held in trust, and generation of ad-hoc pre-bill/proforma documents.
- Coordinating specialized billing processes for assigned attorneys, including managing the set-up, submission, tracking, and follow-up on rejection/appeals for electronic billing. They serve as a liaison between the attorney, client, and third-party billing vendor.
- Coordinating client billings based on thresholds with multiple billing attorneys, preparing status reporting as needed.
- Monitoring the status of retainer billings, generating invoices, and preparing necessary reports.
- Communicating with legal secretaries and attorneys in a diplomatic manner to resolve billing challenges and inquiries within expected turnaround times.
- Assisting with the generation of ad-hoc time and billing requests and external audit responses as needed.
- Performing other tasks and projects as assigned by the Assistant Billing Manager and/or the Billing Manager.

Education and Experience Information:
The Billing Coordinator must have:

- An Associate’s Degree in Accounting is preferred.
- 3-5 years of related experience in a professional services setting.

Skills and Abilities Required:
- Strong written and verbal communication skills.
- Technical proficiency with business and accounting software applications, such as Microsoft Excel, Microsoft Word, Microsoft Outlook, Adobe, Elite Enterprise, and Elite 3E.
- The ability to work independently to meet established deadlines.
- The ability to assume responsibility and take ownership of work.
- Attention to detail while understanding the big picture.
- Flexibility and problem-solving ability.
- Problem-solving skills and the ability to transfer technical knowledge from one assignment to the next.
- Strong organizational skills.

Salary Information:
The hourly range for this position is USD to USD.

Working Conditions:
The position operates in a normal law office environment with little exposure to noise, dust, or temperature variations.

Additional Information:
The description provided is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities, or requirements. Compensation is determined by a variety of factors, including geographic location, experience, relevant degrees and certifications, and other applicable factors authorized by law.

The law firm offers a generous benefits package for eligible full-time employees within their . offices, including health, dental, and vision insurance, 401(k) and profit-sharing plans, paid vacation, and parental leave. Additional elective programs include a health flexible spending account, a health savings account, identity theft protection, a dependent daycare reimbursement account, commuter benefits, life and AD&D insurance, short- and long-term disability protection, an employee assistance program, and emergency travel assistance.

The law firm is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.