H1: Administrative Assistant - Law Firm
H2: Providing Administrative Support to the President and Legal Staff
Law Firm seeking an experienced Administrative Assistant to support the President and legal staff members. This full-time position offers a competitive salary starting at per hour.
Responsibilities:
• Manage and update calendars for the CEO and legal staff members, ensuring deadlines and urgent matters are communicated effectively.
• Answer and screen incoming calls, take accurate messages, and transfer calls/messages to appropriate personnel.
• Greet and notify staff of incoming visitors in a professional manner.
• Receive, review, and distribute incoming and outgoing mail.
• Scan, file, and organize correspondence and documents.
• Organize office area and supplies regularly.
• Prepare reports for weekly meetings.
• Interpret documents, calls, appointments, and meetings for legal staff when needed.
Requirements:
• High school diploma or equivalent combination of experience.
• Proficient in MS Office.
• Fluent in Spanish (verbal/written) is desired.
• Effective verbal and written communication skills.
• Ability to maintain confidentiality of correspondence at all times.
• Ability to collaborate and coordinate with colleagues to provide excellent customer service.
Physical Demands:
• Regular use of hands and arms.
• Frequent talking and hearing for communication needs.
• Occasional lifting and/or moving up to 10 pounds.
Qualifications:
• Ability to perform essential duties satisfactorily.
• Knowledge, skill, and/or ability required.
• Reasonable accommodations may be made for individuals with disabilities.
Job Type: Full-time
Salary: From per hour
Duties:
• Manage, organize, and update calendars for CEO and legal staff members.
• Ensure management is informed of deadlines and urgent matters.
• Answer a multi-line telephone system, screen incoming calls, take accurate messages, and transfer calls/messages to the appropriate personnel.
• Greet incoming visitors in a professional manner and promptly notify the appropriate staff member(s) of their arrival.
• Receive, review, and distribute incoming and outgoing mail, and notify appropriate personnel of correspondence.
• Scan, file, and organize correspondence and documents.
• Organize office area and supplies regularly.
• Prepare reports for weekly meetings.
• Interpret documents, calls, appointments, and meetings for legal staff as needed.
H1: Essential Duties of an Administrative Assistant at a Law Firm
H2: Responsibilities, Requirements, and Physical Demands
The Administrative Assistant at our law firm is responsible for providing administrative support to the President and legal staff members. This full-time position offers a competitive salary starting at per hour. The duties involve performing various clerical tasks, including managing calendars, answering phones, and organizing correspondence and documents. The successful candidate will possess effective communication skills, proficiency in MS Office, and the ability to maintain confidentiality at all times.
Responsibilities:
• Manage and update calendars for the CEO and legal staff members, ensuring deadlines and urgent matters are communicated effectively.
• Answer and screen incoming calls, take accurate messages, and transfer calls/messages to appropriate personnel.
• Greet and notify staff of incoming visitors in a professional manner.
• Receive, review, and distribute incoming and outgoing mail.
• Scan, file, and organize correspondence and documents.
• Organize office area and supplies regularly.
• Prepare reports for weekly meetings.
• Interpret documents, calls, appointments, and meetings for legal staff when needed.
Requirements:
• High school diploma or equivalent combination of experience.
• Proficient in MS Office.
• Fluent in Spanish (verbal/written) is desired.
• Effective verbal and written communication skills.
• Ability to maintain confidentiality of correspondence at all times.
• Ability to collaborate and coordinate with colleagues to provide excellent customer service.
Physical Demands:
• Regular use of hands and arms.
• Frequent talking and hearing for communication needs.
• Occasional lifting and/or moving up to 10 pounds.
Qualifications:
• Ability to perform essential duties satisfactorily.
• Knowledge, skill, and/or ability required.
• Reasonable accommodations may be made for individuals with disabilities.
