Office Assistant in Saint Paul, MN

Law Firm

Saint Paul, MN

Office Assistant in Saint Paul, MN

Law Firm Non Legal Department

No

Job Title: Office Assistant

Job Responsibilities:
The Office Assistant at our law firm is responsible for supporting daily office operations, assisting legal staff, and ensuring the office functions smoothly and efficiently. Key responsibilities include:

- Greeting clients and visitors professionally and courteously
- Answering and directing phone calls, taking accurate messages
- Handling incoming and outgoing mail and deliveries
- Organizing physical and digital files
- Performing data entry, scanning, copying, and filing
- Scheduling appointments, flights, hotel stays, etc., for attorneys when needed
- Maintaining office calendars and email boxes
- Ordering and maintaining office supplies and inventory
- Ensuring kitchen and conference rooms remain clean and stocked with supplies
- Running errands when necessary
- Preparing conference rooms for client meetings, depositions, etc.
- Assisting with conference and/or seminar preparation (gathering equipment for booths, tracking items needed and/or taken to conferences/seminars, etc.)
- Assisting with organizing office events
- Supporting attorneys and legal secretaries as needed
- Performing other duties as assigned

Education and Experience Information:
- A high school diploma or equivalent is required; an associate degree or administrative training is preferred
- Prior office or administrative experience is preferred; legal office experience is a plus
- Proficiency in Microsoft Office (Word, Outlook, Excel) and comfort with office technology is necessary
- Strong attention to detail and organizational skills
- Excellent verbal and written communication skills
- Ability to multitask and prioritize in a fast-paced environment
- Discretion with confidential information

Salary Information:
The position offers a competitive starting wage of - per hour, depending on experience (DOE).

Benefits include:
- 401(k)
- Flexible Spending Account
- Health Savings Account
- Dental Insurance
- Health Insurance
- Life Insurance

Additional Information:
The applicant must demonstrate a strong work ethic and dependability and be able to maintain strict confidentiality. The work hours are Monday to Friday, 8:00 . – 5:00 .

Our law firm is an equal opportunity employer committed to cultural diversity in our workforce. Applicants of all backgrounds are encouraged to apply.