Legal Staff Accounting/Finance in Los Angeles, CA

Law Firm

Los Angeles, CA

Legal Staff Accounting/Finance in Los Angeles, CA

Legal Staff

Min 5 yrs required

No

Job Title: Senior Billing Coordinator

Job Responsibilities:
The Senior Billing Coordinator (SBC) is tasked with overseeing the unbilled and billed inventory for a portfolio of top revenue-producing clients and lawyers. The role involves producing invoices for clients with complex billing arrangements, ensuring compliance with collection policies, and adhering to outside counsel guidelines. Key responsibilities include:

- Managing the billing process for high-profile clients and lawyers, ensuring the process from proformas to final billing is accurate and timely according to firm standards and client guidelines.
- Documenting, updating, and complying with client guidelines.
- Identifying and resolving e-billing issues, such as rejected invoices, and obtaining LEDES IDs in collaboration with attorneys and their secretaries.
- Handling unbilled inventory and revising billed invoices for assigned lawyers/clients.
- Maintaining consistent communication with Billing Responsible Lawyers (BRLs) regarding aged billed balances.
- Escalating problem accounts through secretaries and Finance management.
- Recommending write-offs for aged balances where appropriate.
- Ensuring partners meet their billing incentives and the firm’s billing targets.
- Keeping matter arrangement coding current, including transactional codes and estimated bill dates.
- Clearing temporary matters, submitting write-offs over $10K for approval, updating proforma statuses, and finalizing invoices per firm process.
- Clearing Bill on Account (BOA).
- Updating the Pricing team on newly discovered alternative fee arrangements for review.
- Assisting with the application of unidentified cash receipts.
- Creating and maintaining documentation of procedures, deadlines, and client and lawyer preferences related to billing.
- Reviewing new matter notification emails and updating matters in 3E accordingly.
- Responding to information requests related to inventory levels, time and cost entries, billing reconciliations, outstanding receivables, and cash receipts.
- Supporting client and partner requests for timely and accurate accrual information.
- Performing other related duties as assigned.

Education and Experience Information:
- A Bachelor’s degree is preferred.
- A minimum of five years’ experience in a professional services environment using time and billing software such as Elite or Aderant is required.
- Strong analytical, critical thinking, and effective communication skills are essential.
- Demonstrated proficiency with MS Excel, including advanced features like vlookup, pivot tables, and filters.
- The candidate must provide superior customer service and be self-directed with a strong work ethic, capable of working independently with limited supervision.
- The ability to occasionally work outside established business hours and adjust personal schedules to meet deadlines is required.

Salary Information:
The law firm offers a comprehensive Total Rewards package to its business support team members, including health and well-being benefits, professional development, career growth opportunities, and a collegial and supportive culture. The anticipated pay range for this role, which may include a discretionary bonus based on performance, is:

- Boston, Chicago, Washington, DC, Los Angeles: $70,500 - $107,550
- New York: $73,900 - $112,650
- Silicon Valley, San Francisco: $77,200 - $117,750

Working Conditions:
The position requires a hybrid on-site presence as an essential function. Consistent and predictable on-site presence is necessary for ongoing business continuity, professional development, and effective collaboration with colleagues and management.