Administrative Specialist in Orlando, FL

Law Firm

Orlando, FL

Administrative Specialist in Orlando, FL

Law Firm Non Legal Department

No

Administrative Specialist

Job Title: Administrative Specialist

Job Responsibilities:
The role of an Administrative Specialist at the law firm encompasses a variety of tasks essential for the smooth operation of the legal and administrative functions within the firm. Key responsibilities include:

- Filing pleadings and handling the organization of legal documents.
- Managing mail by receiving, scanning, and sending legal communications.
- Consistently and accurately updating client and internal case management systems to ensure all information is current and accessible.
- Retrieving and responding to various client and internal requests via phone or email, ensuring effective communication.
- Learning basic legal documents and terminology to efficiently support attorneys and staff.
- Ensuring timely, courteous, and thorough responses to a high volume of email correspondence.
- Providing exceptional customer service to clients at every level of interaction, maintaining a professional demeanor.
- Maintaining strict confidentiality regarding client, borrower information, and firm processes.
- Performing other duties and responsibilities as needed to support the firm's operations.
- Physical capability to carry 10 pounds or more as required.

Knowledge, Skills & Abilities:
To successfully perform the duties of an Administrative Specialist, the candidate must possess:

- Excellent verbal and written communication skills to effectively interact with clients and colleagues.
- Proficiency in MS Office suite to handle various administrative tasks.
- A commitment to providing exceptional customer service.
- The ability to work collaboratively in a congenial and team-oriented manner.
- Self-motivation and the ability to work independently when necessary.
- Exceptional organizational skills, with the ability to multi-task and adapt to continual change.
- Excellent attention to detail to ensure accuracy in all tasks.

Education and Experience Information:
- A high school degree is required for this position.
- A college degree or current college student status is strongly preferred, indicating a higher level of education and potential for growth within the firm.

Physical Demands:
The role requires the employee to sit for extended periods while performing job duties. The physical demands described are representative of those that must be met to successfully perform the essential functions of the job.

Work Environment:
The work environment for the Administrative Specialist is typical of an office setting with normal working conditions. The noise level is quiet to moderate. This is a full-time position with working hours from Monday through Friday, 8:00 am to 5:00 pm.

Salary Information:
The compensation for this position is competitive, with a salary range of $18 to $21 per hour, commensurate with the candidate's experience and accomplishments.

Additional Information:
This job description is not intended to be all-inclusive. Employees may perform other related duties as needed to meet the ongoing needs of the organization. A comprehensive compensation and benefits package is offered, reflecting the firm's commitment to attracting and retaining qualified candidates. All applicants must be authorized to work in the United States, and due to the high volume of applications, only qualified candidates will be contacted for consideration. Resume submissions will be considered confidential.