Law Firm
Los Angeles, CA
Legal Staff Accounting/Finance in Los Angeles, CA
Legal Staff
Min 5 yrs required
No
Job Title: Billing Coordinator
Job Responsibilities:
The Billing Coordinator at the law firm is primarily responsible for ensuring timely, efficient, and accurate client billing and E-Billing. This role involves close collaboration with an assigned group of attorneys to facilitate client billing according to established guidelines and attorney requests within the firm's policy. The coordinator works in conjunction with the Billing leadership and collaborates with E-Billing, Accounts Receivable, and Pricing colleagues, as well as other members of the Finance and Administrative Departments and attorneys to identify and resolve inquiries. The position is open to all office locations of the law firm.
Essential duties and responsibilities include:
- Creating client prebills and uploading them to the Prebill Manager.
- Reviewing and collaborating on attorney prebill edits and generating client bills promptly, efficiently, and accurately in compliance with client billing guidelines and firm policy.
- Identifying unusual situations, gathering information, and escalating as needed for assistance.
- Developing and maintaining appropriate reports internally and for clients, including spreadsheets, charts, summaries, and expense backup.
- Distributing invoices via client E-Billing systems, working with E-Billing providers to resolve issues with uploads, rates, billers, and budgets to ensure a seamless end-to-end process.
- Becoming an expert on client engagement letters and billing guidelines to ensure compliance that limits delays in billing and collections.
- Reviewing daily cash reports for client payments and application accuracy, identifying reductions for coordination with billing attorneys to appeal or write-off.
- Coordinating regarding client work-in-progress write-downs and accounts receivable write-offs, obtaining proper approval per policy and forwarding for processing.
- Organizing and maintaining client billing and instruction files for each billing attorney and client account, implementing recordkeeping methods to increase efficiency and continuity.
- Being responsible for research and resolution on ad-hoc projects and assignments as they arise.
Education and Experience Information:
The ideal candidate should have five years of experience in legal billing, which is strongly preferred, or comparable legal experience. A thorough understanding of all end-to-end aspects of client revenue accounting is essential. Experience with Aderant Billing, Prebill Manager, and client E-Billing platforms is strongly preferred; experience with software such as BillBlast and other revenue-cycle software is a plus. Proficiency in Microsoft Office Suite, particularly Word, Excel, and Outlook, is required.
Skills required for the role include:
- Excellent attention to detail.
- Excellent written, verbal, and interpersonal communication skills.
- Being a proactive, inquisitive, and analytical problem solver.
- Ability to collaborate and cross-team with all finance team members and promote a positive work environment that embraces the abilities of all members.
- Effective client management skills with a record of providing excellent customer service.
- Flexibility and ability to manage time, organize, and prioritize workload effectively.
Salary Information:
The salary range for the Billing Coordinator position is $75,000 - $85,000 in Los Angeles. The offered salary will be determined by a variety of factors including, but not limited to, work location, individual skill set, previous/applicable experience, education, external market data, and consideration of internal equity.
Great Benefits for Great People:
The law firm offers a comprehensive benefits package designed to support the well-being and success of its employees both personally and professionally. This includes competitive health, dental, and vision insurance plans, along with flexible paid time off (PTO), holiday leave, and a retirement savings plan with profit sharing for eligible employees. Other benefits include flexible spending programs, health savings account, commuter benefits, and personal and parental leave programs. The firm prioritizes work-life balance and offers wellness programs and access to mental health support. Additionally, employees enjoy access to professional development programs, a supportive and inclusive workplace culture, and various employee discounts and perks. The firm is committed to providing a benefits package that helps the team thrive and feel valued.
EEO Statement:
It is the law firm's policy to provide employment opportunities to qualified applicants and employees on an equal basis without regard to the individual’s age, race, color, gender, sexual orientation, gender identity or expression, religion, national origin, marital status, domestic partner relationship, physical characteristics, disability, or other protected characteristics under applicable federal, state, or local laws or ordinances. The law firm will make reasonable efforts to accommodate the known disabilities of employees who are otherwise qualified to perform the essential functions of the jobs involved. It is the responsibility of every individual concerned with personnel actions, including management, supervision, seeking, compensation, benefits, promotions, work assignments, and training, to ensure that these activities are administered consistent with the law firm's goal of furthering the principle of equal employment opportunity.
E-Verify:
The law firm uses E-Verify in its hiring practices to achieve a lawful workforce. E-Verify is a registered trademark of the . Department of Homeland Security.
Jun 19, 2025
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