Legal Staff Legal Secretary in Seattle, WA

Law Firm

Seattle, WA

Legal Staff Legal Secretary in Seattle, WA

Legal Staff

4-5 yrs required

No

Job Title: Practice Assistant - Litigation (Hybrid)

Job Responsibilities:
- Communicate effectively and professionally with clients, lawyers, and co-workers through various mediums, including email, telephone, and in-person interactions. Handle routine client and staff inquiries and route calls appropriately. Arrange conference calls and greet clients.
- Create, draft, format, edit, proofread, and manage documents using Word, Excel, and PowerPoint. Draft routine business correspondence and documents under supervision.
- Schedule domestic and international travel arrangements, including flights, hotels, and car rentals, using the firm's travel system.
- Prepare, organize, and process reimbursements, invoices, and check requests promptly.
- Collect and prepare information for conflict checks, open new client matters, and draft necessary documents such as engagement and scope letters. Guide lawyers in completing and submitting forms properly.
- Learn and apply client-specific billing guidelines to ensure compliance and cost-effective practices.
- Manage mail, both paper and electronic, including prioritization, distribution, and coordination of mailings, deliveries, copying, scanning, and printing.
- Enter and manage work requests from lawyers in the firm's workflow tool, ensuring completion by deadlines.
- Perform routine electronic and paper filing in an organized manner for easy access. Handle photocopying, scanning, compiling, and distributing documents.
- Assist lawyers with time entry, billing, and collections as needed.
- Operate independently to ensure the accurate and timely completion of assignments, which may be complex or require high-level production.
- Perform clerical duties for non-legal departments as needed.
- Undertake special projects and duties as assigned.

Required Skills:
- Advanced knowledge of Microsoft Office Suite and Adobe.
- Experience with document management systems and electronic signature software.
- Proficiency in core legal administrative assistant functions and advanced technical and communication skills.
- Ability to thrive in a fast-paced environment with the capability to coordinate multiple tasks and demands.
- Superb attention to detail, grammar, and punctuation, with the ability to articulate thoughts and present ideas effectively.
- Ability to take direction and work independently with minimal supervision.
- Effective teamwork and professional interpersonal and communication skills.
- Strong writing and proofing skills.
- Strong work ethic with a commitment to maintaining confidentiality.
- General knowledge of litigation practices and procedures, including familiarity with court systems.
- Expertise with PACER and electronic filing in state and federal courts.
- Experience with docketing/calendaring of case events and deadlines.
- Knowledge of court procedures and resources for Local Rules of Court and Judge’s Standing Orders.
- Experience processing summonses, subpoenas, and discovery requests.
- Experience preparing legal documents and correspondence.
- Experience with Bates labeling, redacting documents, and scheduling court-related activities.
- Ability to lift and carry up to 30 pounds.

Education and Experience Information:
- Bachelor’s degree preferred.
- 4 to 5 years of experience supporting lawyers and paralegals with administrative or client-related tasks preferred.

Salary Information:
- The base salary range for this position is $39/hr - $58/hr. Actual compensation will depend on qualifications and experience.
- In addition to base compensation, the law firm provides bonus opportunities and an exceptional benefits package.

Benefits:
- Comprehensive medical, dental, and vision plans, including coverage for domestic partners.
- Life and AD&D insurance, short and long-term disability insurance.
- Tax-advantaged accounts for health care expenses, including FSAs and HSAs.
- FSAs for dependent care and health advocacy services.
- Behavioral health and counseling resources for all family members.
- 401(k), profit sharing, pre-tax transit and parking program.
- Backup dependent care, senior care planning support.
- Resources for individuals with developmental disabilities and their caregivers.
- Paid holidays and other paid time off, including paid leave for new parents.

The law firm is an Equal Opportunity Employer and does not discriminate based on race, color, religion, sex, national origin, age, disability, genetic information, veteran status, or any other factor prohibited by law. Personal information collected from applicants will be used for processing the application and may include further details if consent is given for a background check.