Legal Staff Other in Indianapolis, IN

Law Firm

Indianapolis, IN

Legal Staff Other in Indianapolis, IN

Legal Staff

Min 3 yrs required

No

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.



The Law Firm of Frost Brown Todd is seeking a Video/Webinar Conference Coordinator to join our team in a remote position. This Regular Full-Time position is open to candidates located in Charleston, WV, Cincinnati, OH, Columbus, OH, Dallas, TX, Florence, KY, Houston, TX, Indianapolis, IN, Lexington, KY, Louisville, KY, Nashville, TN, Pittsburgh, PA, and West Chester, OH. The ideal candidate will have at least 3 years of experience working in a professional services environment and will be responsible for coordinating conference rooms, video equipment, and all other logistical needs for video and webinar meetings. This position offers a competitive salary and a comprehensive benefits package including medical, dental, vision, life, disability, and 401k/profit sharing retirement package.

Key Responsibilities:

- Coordinate conference rooms, video equipment and webinar accounts for firm meetings
- Maintain a basic understanding of the firm's cloud-based video conference bridge and how it is used for meetings
- Coordinate special technical requests such as PowerPoint presentations, external participant connections, and laptop requirements
- Conduct comprehensive run-throughs for all webinars and special meetings to ensure smooth execution
- Serve as the host for webinars and meetings, guiding participants through the event and collaborating with panelists for seamless presentations
- Set up, connect, and manage webinars
- Create and implement interactive features within virtual events, such as Q&A sessions and live polling
- Ensure compliance with new OH CLE requirements for participation verification
- Ensure meetings start on time

Job Requirements:

- Some college preferred
- Minimum of 3 years of experience in a professional services environment
- Excellent organization and attention to detail skills
- Strong verbal and written communication skills
- Ability to multitask in a fast-paced environment
- Familiarity with tools such as Recording and Transcribing, Polls, Q&A, and Breakout Rooms within Teams/Zoom meetings
- Self-motivated and able to work independently with minimal supervision
- Flexible and team-oriented mindset
- Commitment to providing high-quality client service
- Advanced skills in Microsoft Word
- Strong interpersonal skills for communicating with attorneys and business professionals
- Professional appearance and communication skills for interacting with colleagues and clients
- Occasional irregular hours or more than 40 hours per week may be required for this position

Frost Brown Todd is an equal opportunity employer and is fully committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, national or ethnic origin, military status, veteran status, age, gender, gender identity or expression, sexual orientation, genetic information, physical or mental disability, or any other protected status.

In compliance with federal law, all employees will be required to verify their identity and eligibility to work in the United States and complete the necessary employment eligibility verification form upon hire.

In summary, Frost Brown Todd, a national law firm with 1000+ legal and business professionals in eighteen markets, is seeking a Video/Webinar Conference Coordinator to join their team. This remote position offers a competitive salary and comprehensive benefits package and requires at least 3 years of experience in a professional services environment. The Coordinator will be responsible for coordinating conference rooms, video equipment, and other logistical needs for video and webinar meetings, as well as hosting and managing these events. The ideal candidate will have excellent organization and communication skills, be self-motivated and able to work independently, and have a commitment to providing high-quality client service. Frost Brown Todd is an equal opportunity employer and is dedicated to providing equal employment opportunities to all employees and applicants.