Legal Staff Legal Secretary in Los Angeles, CA

Law Firm

Los Angeles, CA

Legal Staff Legal Secretary in Los Angeles, CA

Legal Staff

Min 5 yrs required

No

Job Title: Litigation Executive Assistant

Job Responsibilities:
- Interface with clients, firm resources, and vendors on attorneys’ behalf.
- Book travel and process expenses.
- Manage calendars and scheduling.
- Prepare engagement letters, open new matters, and interface with New Business and Conflicts.
- Prepare basic correspondence such as client letters and memos.
- Prepare documents including creating, proofreading, revising, editing/red-lining, and drafting shells of legal documents.
- Coordinate all aspects of internal and external meetings, depositions, and mediations, including conference room reservations, catering, and adding guests to visitor lists.
- Enter, edit, release, and revise attorney time entries.
- Interface with finance and assist with billing.
- Set up and maintain document workspaces and serve as file keeper for case matters.
- Manage email distribution lists for teams and contact information for clients and vendors.
- Maintain a list of court login/passwords and keep admissions up to date.
- Maintain memberships of bar associations, CLE credits, and dues.
- Serve discovery and other substantive mailings/submissions.
- Order Certificates of Good Standing for Pro Hac Vice.
- Assist with hearing and trial logistics.
- Handle printing, copying, and binder creation.
- Process vendor invoices.
- Prepare audit letters.
- E-filing experience in state and federal courts is required.

Education and Experience Information:
- 5+ years of litigation experience within a law firm preferred.
- Bachelor’s degree required.
- Strong attention to detail, follow-up, and excellent organizational skills, with the ability to effectively prioritize tasks.
- Ability to treat sensitive/confidential information with appropriate discretion.
- Strong sense of urgency, accountability, flexibility, and resourcefulness.
- Ability to function professionally under pressure, while managing multiple concurrent tasks and deadlines.
- Must possess tact, discretion, good judgment, and act with integrity in all situations.
- Excellent interpersonal, written, and verbal communication skills.
- Excellent computer proficiency (MS Office – Word, Excel, and Outlook).
- Excellent file management skills.
- Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices.
- Ability to work overtime as needed.

Salary Information:
The anticipated pay range for this position is – per hour. The actual base pay offered will depend upon a variety of factors, including but not limited to the selected candidate’s qualifications, years of relevant experience, level of education, professional certifications and licenses, and work location. The compensation for this position may include overtime and a discretionary year-end merit bonus based on performance. A highly competitive salary and benefits package is offered.