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Litigation Legal Secretary The Candidate will be responsible to draft, review and revise legal and non-legal documents including correspondence and memoranda, pleadings, PowerPoint presentations, budgets, etc. Format court pleadings according to applicable court rules and generate tables of authorities and tables of contents using Firm software. Creating shell documents for various pleadings needed by attorneys. Demonstrate understanding of, and facility with, local rules of court, municipal, state and federal rules of procedure. File documents with courts and administrative bodies, including electronic filing where applicable. Arrange for service of pleadings and subpoenas. Assist with preparation for and scheduling of meetings, teleconferences, conferences and travel. Organize documents, and prepare binders and files to house relevant legal and non-legal materials. Review incoming mail and route to attorneys, the Firm's Calendaring Department, and others. Maintain electronic and physical case files. Demonstrate understanding of municipal law documents, including staff reports, resolutions, ordinances, agendas and notices. Partner with Firm's Records Group to create, review and maintain electronic and physical case files. Assist with tracking and management of various projects. Maintain shared office calendars and individual attorney/director calendars in Outlook, partnering with the Firm's Calendar Group when necessary. Demonstrate understanding of calendaring practices. Proofread documents for spelling, grammar, punctuation and formatting errors. Prepare check requests and coordinate payment to vendors when necessary. Prepare expense reports and book travel arrangements. Answer phones for attorneys/directors, direct incoming phone calls and greet clients and guests. Regular, reliable and punctual on-site attendance. Back up secretaries during planned and unplanned absences. Take direction and apply corrections to future revisions. Partner with attorneys to proactively manage their business development activities.
The candidate should have High school diploma required. Bachelor's degree or paralegal certificate preferred with 5+ years of legal secretary/legal assistant experience. Prior litigation experience in California state and federal court is required. appellate experience is preferred. Superior customer service skills. Strong organizational skills and ability to contribute to streamlining processes. Accuracy in grammar, spelling and punctuation. Ability to work well under pressure and multi-task in a fast-paced, deadline-driven environment. Experience using Microsoft Office (experience using Office 2016 Suite is preferred). and Prior experience with iManage, Best Authority, time and billing systems, and Adobe Professional is preferred.
