Legal Staff Legal Secretary in Sacramento, CA

Law Firm

Sacramento, CA

Legal Staff Legal Secretary in Sacramento, CA

Legal Staff

No

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Legal Secretary Non-Litigation The candidate will draft, review and revise legal and non-legal documents including correspondence and memoranda, pleadings, PowerPoint presentations, budgets, etc. Coordinate and assist with preparation for and scheduling of meetings, teleconferences, conferences and travel. Organize documents, and prepare binders and files to house relevant legal and non-legal materials. Review incoming correspondence and route as appropriate. Manage multiple problems and projects at once. Partner with Firm departments to accomplish tasks and projects. Assist with tracking and management of various projects. Maintain shared office calendars and individual attorney/director calendars in Outlook. Enter attorneys billable time as requested according to Firm billing policies and coordinate with Firm's billing personnel to facilitate attorneys timely review of monthly billing statements. Prepare check requests and coordinate payment to vendors when necessary. Prepare expense reports and work closely with Travel Coordinator on travel arrangements. Answer phones for attorneys, direct incoming phone calls and greet clients and guests. Back up other Legal Secretaries and office administrative staff during planned and unplanned absences. Take direction and apply corrections to future revisions. Partner with attorneys to proactively manage their business development activities. Demonstrate understanding of municipal law documents, including staff reports, resolutions, ordinances, agendas and notices. Familiarity with litigation secretarial duties a plus (. rules of court, formatting pleadings, TOA/TOC, e-filing, etc.). Demonstrate excellent customer service. Work cordially, cooperatively and productively with Firm employees. Travel to all Meyers Naves offices on an as-needed basis. Work extended hours as needed. Work cordially, cooperatively, and productively with all firm employees. Attend work on-site on a regular, punctual and reliable schedule. Manage multiple problems and projects at once. Maintain composure and work efficiently and accurately during high-energy situations involving frequently changing circumstances. Other functions as assigned.

The candidate should have a bachelor's degree or a paralegal certificate. Should have 3 years of executive assistant/legal secretary/legal assistant experience, preferably supporting an attorney or executive level manager. Prior experience in public law preferred. Superior customer service skills. Strong organizational skills and ability to contribute to streamlining processes. Accuracy in grammar, spelling and punctuation. Strong attention to detail. Pro-active self-starter with the ability to work independently, as well as in a team environment. Experience using Microsoft Office, including strong knowledge of MS Word, PowerPoint and Excel (experience using Office 2010 Suite is preferred). Prior experience with iManage, time and billing systems, and Adobe Professional is preferred. Demonstrated ability to maintain high ethical standards and strict confidentiality of all information that the employee may receive as a result of her or his role. Demonstrated ability to maintain and update skills as required by the position. Demonstrated ability to organize and prioritize numerous tasks and complete them under time constraints and within budget. Strong written and verbal skills. Interpersonal skills are necessary to communicate in person and by phone with a diverse group of attorneys, staff and vendors to provide information with courtesy and tact.