Legal Staff Accounting/Finance in Los Angeles, CA

Law Firm

Los Angeles, CA

Legal Staff Accounting/Finance in Los Angeles, CA

Legal Staff

Min 2 yrs required

No

Accounts Receivable Specialist

Job Responsibilities

In this role, the Accounts Receivable Specialist will be responsible for managing and optimizing the accounts receivable processes within the law firm. The main objective is to ensure timely collection of outstanding payments, thereby supporting the overall cash flow objectives of the firm. The role requires excellent communication, analytical, and negotiation skills to manage customer relationships effectively while minimizing overdue accounts.

Key responsibilities include:

- Monitoring accounts receivable balances to maintain accurate aging reports and identify overdue accounts.
- Actively managing customer accounts to ensure timely and consistent follow-up on outstanding invoices.
- Communicating directly with clients via phone and email to address overdue payments and resolve any payment discrepancies.
- Processing incoming payments and applying them to appropriate accounts, ensuring accuracy and compliance with internal policies.
- Reconciling accounts receivable ledger to ensure all payments are accurately recorded and accounted for in the system.
- Preparing monthly reports on accounts receivable status, collections progress, and key performance metrics.
- Collaborating with internal teams to address billing issues, disputes, and other payment-related inquiries.

Education and Experience Information

- An Associate or Bachelor’s degree in Accounting, Finance, or a related field is preferred.
- A minimum of 2 years of experience in accounts receivable, collections, or a similar financial role is required.

The candidate should also possess:

- Proficiency in accounting software.
- Strong working knowledge of Microsoft Office Suite, especially Excel, for data analysis and reporting.
- Knowledge of basic accounting principles and general ledger reconciliation.

Core Competencies

The role demands certain core competencies, including:

- Negotiation Skills: The ability to professionally negotiate payment terms and resolve client disputes effectively.
- Communication: Strong verbal and written communication skills, with the ability to handle sensitive client interactions tactfully.
- Attention to Detail: A high level of accuracy in processing and reconciling accounts to avoid discrepancies.
- Problem-Solving: Being proactive in identifying and addressing collection challenges to minimize receivables risk.

Work Environment

- The position offers a hybrid work environment with four remote workdays per month.
- The office environment is professional, collaborative, and focused on supporting high-stakes legal work in a law firm.
- Overtime may be required on an as-needed basis.

Salary Information

The text does not provide specific salary information for the Accounts Receivable Specialist position.