Legal Staff Receptionist in Hammond, LA

Law Firm

Hammond, LA

Legal Staff Receptionist in Hammond, LA

Legal Staff

No

Job Title: Receptionist/Administrative Assistant

Job Responsibilities:
The role of Receptionist/Administrative Assistant at the law firm involves a variety of responsibilities aimed at ensuring the smooth functioning of the office and providing exceptional service to clients and visitors. Key duties include:

- Greeting and assisting clients and visitors in a friendly and professional manner, serving as the first point of contact.
- Managing incoming calls with effective phone etiquette and utilizing phone systems to direct inquiries appropriately.
- Performing clerical duties such as scanning documents, data entry, and maintaining office supplies to support daily operations.
- Assisting with office management tasks to ensure a well-organized environment conducive to productivity.
- Scheduling appointments and managing calendars for staff members to optimize time management and efficiency.
- Running office errands and processing mail to facilitate smooth office operations.
- Maintaining office equipment to ensure functionality and prevent disruptions.
- Proofreading documents for accuracy and clarity before distribution to maintain high standards of communication.
- Conducting basic research and assisting with marketing initiatives to support the firm’s growth.
- Maintaining confidentiality of sensitive information in compliance with company policies to protect client and firm data.
- Collaborating with team members to improve office processes and enhance client satisfaction, contributing to a positive work environment.

Education and Experience Information:
- Proven experience as a receptionist or in a similar administrative role is preferred, although not mandatory.
- Strong clerical skills with attention to detail and accuracy are essential for successful performance in this role.
- Familiarity with receptionist duties is advantageous but not a strict requirement.
- Proficiency in computer literacy, including Microsoft Office Suite and office management software, is necessary.
- Excellent phone etiquette with strong communication skills, both verbal and written, is required to effectively interact with clients and team members.
- Ability to handle multiple tasks efficiently while maintaining a positive attitude is crucial for managing the dynamic nature of the role.
- Strong organizational skills with the ability to use critical thinking and prioritize tasks effectively are important for maintaining productivity.

Salary Information:
- The position offers a pay range of - per hour, depending on experience and qualifications.

Additional Information:
- Job Types: Part-time, Temp-to-hire
- Expected hours: 25 per week
- Benefits include a 401(k) plan and paid time off.
- The schedule is Monday to Friday, and the work location is in-person at the law firm.

This role presents an opportunity for individuals seeking to grow within a supportive environment, offering a chance to contribute to the law firm's operations while developing personal and professional skills. If you possess the skills outlined and are eager to take on this essential position, the law firm encourages you to apply.