Legal Staff Other in High Point, NC

Law Firm

High Point, NC

Legal Staff Other in High Point, NC

Legal Staff

1-5 yrs required

No

Job Title: Builder Signing Agent

Job Responsibilities:

1. Table Signings:
- Facilitate the execution of important legal documents such as loan agreements, mortgages, and real estate transactions.
- Ensure that the closing process is conducted efficiently and without errors, minimizing disruptions.

2. Document Verification:
- Print, organize, and review all closing documents for accuracy, completeness, and compliance with legal requirements before signing.
- Verify the identity of signers and ensure they understand the contents of the documents.

3. Notarization:
- Administer oaths and affirmations when necessary.
- Apply notarial seals and signatures as required by law.

4. Client Interaction:
- Communicate effectively with clients to explain the purpose and significance of each document being signed.
- Answer client questions and address concerns related to the closing process.

5. Coordination with Stakeholders and Internal Staff:
- Collaborate with real estate agents, title companies, lenders, and other stakeholders to facilitate a smooth closing process.
- Obtain funding approval when needed.
- Confirm receipt of funds and adhere to legal and firm regulations for the releasing of keys and other disbursements.

6. Record Keeping:
- Maintain accurate records of all closing documents, adhering to record-keeping requirements and naming conventions.

7. Time Management:
- Manage time effectively to meet closing deadlines and appointments.

8. Problem Resolution:
- Identify and address any issues or discrepancies that may arise during the scheduled closing appointment.
- Escalate any issues to paralegal on file.

Objectives of a Real Estate Signing Agent:
- Facilitate smooth closings and ensure client satisfaction by providing excellent customer service.
- Adhere to all relevant laws and regulations governing notary services and real estate transactions.
- Guarantee the accuracy and precision of all notarized documents to prevent potential legal complications.
- Meet closing deadlines and appointments in a timely manner to avoid delays in the real estate transaction.
- Maintain a high level of professionalism and integrity in all interactions with clients and stakeholders.

Education and Experience Information:

1. Notary Public Certification:
- A signing agent must be a commissioned notary public or be eligible to become a Notary Public in the jurisdiction for which they are needed to perform notarial acts.

2. Real Estate Knowledge:
- A solid understanding of real estate transactions, mortgage documents, and the closing process is essential.

3. Legal Understanding:
- Familiarity with relevant real estate laws and regulations is crucial to ensure compliance with legal requirements.

Core Competencies:
- Attention to Detail: Signing agents must be meticulous in reviewing documents to ensure accuracy and completeness.
- Communication Skills: Effective communication is essential in dealing with clients, title companies, lenders, and other parties involved in the closing process.
- Time Management: Real estate transactions often have tight deadlines. Signing agents must manage their time efficiently to meet closing schedules.
- Customer Service: Providing excellent customer service is important, as signing agents often interact with clients during the signing process.
- Tech Savvy: Familiarity with electronic document signing platforms and the ability to adapt to new technologies is increasingly important in today's digital environment.
- Discretion and Integrity: Handling sensitive financial and personal information requires a high level of integrity and discretion.
- Problem-Solving: Real estate closings can be complex, and unexpected issues may arise. Signing agents should be able to think on their feet and find solutions to problems that may emerge during the closing process.
- Organizational Skills: Managing multiple documents and tasks simultaneously requires strong organizational skills to keep the closing process running smoothly.
- Legal Compliance: Staying updated on legal requirements and ensuring compliance with local, state, and federal regulations is essential for a signing agent.
- Networking: Building relationships with real estate professionals, title companies, and other industry stakeholders can help signing agents secure business and stay informed about changes in the industry.

Success Factors:
- Fundamental knowledge of documents in closing packages.
- Positive post-closing survey feedback from all closing parties including buyers, sellers, builders, loan officers, etc.
- Timely completion of closings within the scheduled closing time frame.
- Accurate and timely uploading of documents.

Salary Information:
- The text does not provide specific salary information.

Benefits Package Including:
- Safe Harbor 401K with matching and instant vesting.
- Medical Insurance with HSA or FSA options.
- Dental and Vision Insurance.
- Child/Spouse/Employee Voluntary Life Insurance.
- Employer Paid Group Life Insurance (10K).
- Short Term and Long Term Disability.
- Cancer/Accident/Hospital Ancillary Policies.
- Unlimited PTO and 5 Unplanned PTO days.
- Bereavement Days.
- Employer paid lunches during busy end of month.