Legal Staff Accounting/Finance in Scottsdale, AZ

Law Firm

Scottsdale, AZ

Legal Staff Accounting/Finance in Scottsdale, AZ

Legal Staff

1-2 yrs required

No

Job Title: Finance Department Executive Assistant

Job Responsibilities:
- Provide general administrative and clerical support as directed to ensure the efficient operation of the finance department.
- Handle data entry and maintain accurate records related to financial transactions, including vendor bills, credit card accounts, and check requests.
- Review and edit pre-bills, verify the accuracy of billing, and assist with sending client invoices to ensure timely and accurate financial transactions.
- Process payments and execute collection procedures to maintain the financial integrity of the law firm.
- Serve as a point of contact for communication with clients and internal teams regarding billing issues, facilitating clear and effective communication.
- Serve as the second backup to the Reception desk, providing support as needed to maintain smooth operations.
- Assist the CFO/COO with various administrative tasks as requested, contributing to the overall efficiency of the finance department.

Education and Experience Information:
- Proven experience as an executive assistant or in a similar administrative role is required.
- Strong computer literacy with proficiency in Microsoft Office Suite and ActionStep or similar software.
- Excellent organizational skills with the ability to manage multiple tasks efficiently.
- Effective communication skills, both written and verbal.
- Attention to detail with strong proofreading abilities and critical thinking skills.
- Experience with Microsoft Office is required (2 years).
- Experience in accounting is preferred (1 year).

Salary Information:
- Pay range is - per hour.
- Expected hours are 40 per week.

Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off

Schedule:
- 8-hour shift
- Monday to Friday

Additional Requirements:
- Ability to commute to Scottsdale, AZ 85254 is required.
- Work location is in person.

This role at the law firm offers a full-time position with a competitive salary and a comprehensive benefits package. The successful candidate will be a proactive individual ready to support the CFO in a dynamic legal environment. Interested candidates should apply with a resume and cover letter, as applications without a cover letter will not be considered.