Job Title: Office Services Assistant
Job Responsibilities:
The Office Services Assistant is tasked with utilizing general office skills to support the daily operations and maintain the overall functionality of the mail processing department. Key responsibilities include:
- Processing and delivering incoming and outgoing daily mail.
- Scanning and uploading documents into case management systems.
- Keeping the mail room neat and organized.
- Assisting other Office Services staff members when needed.
- Performing other duties as assigned.
- Lifting items weighing 30+ lbs.
Education and Experience Information:
- A high school diploma is required.
- No prior experience is necessary for this position.
General Competency Factors:
Candidates must demonstrate proficiency in various software tools, including but not limited to Word, Excel, Outlook, and the Internet. Additionally, they should possess:
- Strong written and verbal communication skills.
- Excellent customer service skills for both internal and external customers.
- The ability to identify and solve issues promptly.
- A team-oriented mindset, willing to assist others in their department when needed.
- Exceptional organizational skills and the ability to multi-task effectively.
- Conscientiousness regarding work completion, deadlines, time management, and attendance.
- Initiative in overcoming obstacles and taking necessary actions.
- A commitment to the law firm's vision, mission, and core values.
- An analytical and detail-oriented approach while working at a fast pace and managing multiple tasks.
- The ability to develop professional relationships and build rapport with others.
- A strong work ethic and willingness to adapt to change.
Salary Information:
The position offers a competitive salary ranging from $45,000 to $50,000 annually. Additionally, the law firm provides a comprehensive benefits program, which includes:
- Company-paid life and disability insurance plans.
- Medical, dental, and vision plans with prescription coverage.
- A 401K retirement savings plan.
- Flexible scheduling options (within reason, depending on the position).
- A generous PTO plan for all full-time employees.
- A full equipment station at no cost for remote employees, including dual monitors.
- An Employee Assistance Plan offering free 24/7 counseling and consulting services to support emotional health and wellbeing.
- Wellness programs and employee discounts.
- Opportunities for learning and development training for both personal and professional growth.
The law firm is dedicated to providing equal employment opportunities and fostering an environment free from discrimination and harassment. They are committed to attracting, retaining, developing, and promoting the most qualified employees without regard to race, gender, color, religion, sexual orientation, national origin, age, physical or mental disability, citizenship status, veteran status, or any other characteristic prohibited by federal, state, or local law. The work environment is one where employees are treated with respect and dignity.
