Legal Staff Other in Farmington Hills, MI

Law Firm

Farmington Hills, MI

Legal Staff Other in Farmington Hills, MI

Legal Staff

No

Job Title: Intake Specialist

Job Responsibilities:
- Front Desk Management:
- Greet clients and visitors warmly upon arrival, ensuring they feel welcome and comfortable.
- Maintain a tidy and organized area, creating a professional and inviting atmosphere.

- Client Interaction:
- Assist clients and visitors with check-in procedures and notify appropriate staff of their arrival.
- Provide information and directions to clients and visitors as needed.
- Handle inquiries and provide general information about the law firm’s services.

- Administrative Support:
- Manage the scheduling and coordination of conference rooms and meeting spaces.
- Assist with the preparation of meeting rooms, ensuring they are set up with necessary materials and refreshments.
- Handle incoming and outgoing mail, packages, and courier services.
- Assist with filing, photocopying, scanning, and other administrative tasks as required.

- Document Management:
- Receive, sort, and distribute daily mail and deliveries.
- Prepare and send out correspondence, documents, and packages as needed.

- Visitor Coordination:
- Maintain a visitor log and issue visitor badges as necessary.
- Coordinate with building security to ensure proper access for visitors.
- Coordinate with facilities management for any maintenance or repair issues.

Education and Experience Information:
- Education:
- High school diploma or equivalent required; additional education or certification in office administration is a plus.

- Experience:
- Previous experience in customer service, preferably in a professional services environment.

Skills:
- Excellent interpersonal and communication skills.
- Strong organizational skills and attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and office equipment.
- Ability to handle multiple tasks efficiently and manage time effectively.

Personal Attributes:
- Professional appearance and demeanor.
- Friendly, approachable, and customer-focused attitude.
- Ability to maintain confidentiality and handle sensitive information discreetly.
- Reliable and punctual with a strong work ethic.

Schedule:
- Monday-Friday 10am-7pm
- Occasional Weekends
- In Person

Salary Information:
- Pay: - per hour

Additional Information:
Join the team at the law firm and be the welcoming face of the organization, ensuring a positive experience for all clients and visitors. If you are a personable and organized individual with a passion for providing excellent service, you are encouraged to apply.