Legal Staff Human Resources in Syracuse, NY

Law Firm

Syracuse, NY

Legal Staff Human Resources in Syracuse, NY

Legal Staff

No

Job Title: HR Assistant

Date: May 5, 2025

Law firm, a law firm with 300 attorneys across more than 30 practice and industry groups, is seeking applications for a full-time Human Resources Assistant. The role is based in the Syracuse office. The ideal candidate should have a keen interest in all human resources functions, possess good communication skills, and demonstrate the ability to prioritize tasks and responsibilities effectively within a team setting.

Position Responsibilities

- Maintain accurate and up-to-date HR files, records, and documentation, ensuring data integrity and confidentiality.
- Respond to frequently asked questions from applicants and employees regarding standard policies, benefits, hiring processes, etc., and refer more complex inquiries to other HR team members.
- Run monthly reports, including those related to voluntary benefits, negative balance, and overtime.
- Assist in managing various HR systems to ensure employee records are current and accurate.
- Support recruitment efforts for open positions.
- Conduct periodic audits of HR files and records to ensure all required documents are collected and filed appropriately.
- Conduct background checks and initiate new hire tickets once offers are accepted.
- Communicate with new hires prior to their start date, including sending welcome emails.
- Coordinate orientation schedules for all new hires and conduct office tours and assist with new hire orientation on their first day.
- Assist with the planning and execution of special events such as community outreach events, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.
- Perform other duties as assigned.

Job Requirements

- Excellent organizational and time management skills.
- Strong interpersonal skills with the capacity to handle sensitive and confidential situations with tact, professionalism, and diplomacy.
- Proficient verbal and written communication skills.
- Proficiency in Microsoft Office Suite or related software.
- Ability to quickly learn human resource information systems and similar computer applications.
- An associate's degree in a related field is preferred.
- Prior HR experience is preferred.

At the law firm, exceptional work product and a collegial work environment are key to our success. We are committed to the communities in which we live and work, and we actively participate in and support charitable, governmental, professional, and community-based organizations.

Salary Information

The salary range for this position is between $50,000 to $55,000, which is negotiable based on years of experience.

Additional Information

The law firm’s offer of employment is contingent on the following:

- Completion of a satisfactory background check.
- Completion of a satisfactory reference check.
- Completion of a satisfactory conflicts check.

The law firm provides all employees and applicants with equal employment opportunities as required by law, regardless of race, color, religion, creed, national origin, age, sex, sexual orientation, gender identity or expression, marital status, military status, disability, predisposing genetic characteristics, domestic violence victim status, or any other status protected by local, state, or federal law. We appreciate all applicants' interest and will contact those candidates who are under consideration.