Legal Assistant
Job Title
Legal Assistant / Receptionist
Job Responsibilities
The Legal Assistant / Receptionist is a pivotal role within the law firm, responsible for ensuring the smooth operation of the office by blending traditional receptionist duties with essential legal support functions. Key responsibilities include:
- Assisting attorneys in preparing, drafting, and proofreading legal documents, such as correspondence, pleadings, and discovery requests.
- Maintaining and organizing client files in both electronic and physical formats, ensuring all documents are properly filed and up to date.
- Preparing and filing legal documents with courts, government agencies, or other parties, ensuring compliance with relevant procedures and deadlines.
- Conducting basic legal research and gathering information as needed for cases.
- Assisting in managing and tracking case timelines, deadlines, and court dates.
- Communicating with clients, witnesses, experts, and other legal professionals to obtain necessary information and documents.
- Preparing billing information and tracking time for client invoicing.
- Assisting with administrative tasks related to case management, including managing emails, calendars, and billing.
Note: This job description is not intended to be all-inclusive and is subject to change based on the needs of the organization.
Education and Experience Information
- High school diploma or equivalent is required; an Associate’s degree or paralegal certification is preferred.
- 1-3 years of experience in a legal setting, with a focus on civil litigation, is required. Candidates without direct civil litigation experience will not be considered.
- Strong understanding of legal terminology, documents, and court procedures.
- Proficiency in case management software, Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), and Adobe PDF Editor.
Salary Information
The salary information is not provided in the text.
Working Conditions
- This is a full-time position with standard office hours.
- Some overtime may be required based on workload.
- The position is fully on-site in the Missoula, Montana office. Remote work is not available for this role.
Benefits
- Health insurance
- 401K
- Paid time off
- Professional development opportunities
Additional Information
This role is dynamic and varied, ideal for someone eager to contribute to both front-line client experiences and behind-the-scenes legal support. The law firm offers a supportive work environment and opportunities for professional growth and development. The position is suited for proactive and reliable individuals who enjoy balancing client-facing tasks with administrative responsibilities. Applicants should have excellent organizational and time-management skills, the ability to prioritize tasks and meet deadlines independently, and strong written and verbal communication skills. The role requires a demonstrated ability to handle sensitive and confidential information with discretion and the capability to independently open and close the office, assist clients, and provide critical support to attorneys in advancing cases.
