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Paralegal Responsibilities: Review organizational documents. Order and review certified organizational documents and good standing certificates. Prepare and/or review consents and resolutions. Obtain EIN for newly formed entities. Assemble and circulate organizational documents. File organizational documents with secretaries of state, including qualifications to do business. Coordinate with search companies regarding independent directors, agents for service of process, etc. File and register entities in various states and prepare organizational documents. Review documents for blanks/missing information, missing exhibits, etc. First drafts of agreements incorporating LOI terms, and first drafts of amendments and miscellaneous real estate documents. Obtain missing information from clients. Order and review judgment and lien searches. Complete documents and assemble exhibits for closing. Finalize documents for recording. Prepare closing instructions. Coordinate preparation of settlement statements with title companies and clients. Prepare signature page documents. Coordinate and supervise signing parties when clients come to our office to sign documents. Assemble documents. Coordinate with title companies. File UCC1 financing statements, amendments, assignments, terminations, and coordination of filings. Follow up with title companies with respect to recorded documents and title policies. Prepare closing binders. Review title exception documents, identify issues, discuss issues with assigned attorney, and draft title memos and title objection letters. Request and negotiate pro forma title insurance policies - both lender and owner policies. Prepare or review estoppel certificates and SNDAs. Review surveys and request and finalize revisions to surveys with surveyors. Order and review zoning reports. Request and coordinate revisions / correction with zoning consultant. First drafts of leases incorporating LOI terms, and first drafts of extension amendments and miscellaneous leasing documents including consents to assignment/sublease/change in control and broker listing and commission agreements. Participate in checklist calls. Coordinate closing logistics for purchase and sale and loan transactions.
Qualifications: Bachelor's degree from an accredited institution is preferred. A paralegal certificate from an ABA-certified paralegal program is preferred. Should have 3 years of in-house real estate paralegal experience with demonstrated knowledge of complex issues within the real estate practice area. Must be proficient in Microsoft Office and Windows applications. Ability to communicate professionally and interact effectively with all levels of personnel, including management staff and support staff. Ability to be a proactive self-starter who understands the details within a much larger context. Demonstrated attention to detail, reliability, and ability to learn new technology quickly. Excellent client service skills and ability to work on multiple matters simultaneously in an organized manner and under minimal supervision. Flexibility and able to respond quickly and positively to shifting demands. Ability to work overtime on an as-needed basis.
