Job Title: Legal Secretary
Job Responsibilities:
- Demonstrate familiarity with state and federal rules and procedures, with a preference for experience in labor and employment law and a requirement for civil litigation experience.
- Engage actively in the work of attorneys by demonstrating knowledge and status of current cases and projects, utilizing available resources to achieve desired outcomes.
- Handle a wide variety of complex and confidential time-sensitive materials.
- Prepare and revise correspondence, pleadings, documents, and other administrative assignments as directed, including proofreading.
- Provide support to four attorneys in employment litigation, class action, and other related matters, with backup support as needed.
- Act as a liaison between internal departments and outside agencies, including frequent scheduling of depositions and mediations, as well as managing client communications.
- Maintain electronic case files and update them as needed, following set naming protocols for ease of search.
- Assist with the preparation and revision of correspondence, pleadings, discovery submissions, and arbitration/mediation documents in agency, state, and federal matters.
- Assist with the preparation of administrative filings and exhibits in agency matters and venues.
- Handle e-filings, discovery submissions, and correspondence for assigned attorneys.
- Maintain and review attorney calendars, providing weekly updates to assist attorneys with filing deadlines and other important dates.
- Complete monthly expense reports for assigned attorneys.
- Maintain attorney case lists, including closing files as necessary in the engagement system.
- Process vendor invoices in conjunction with the billing department.
- Monitor Continuing Legal Education (CLE) needs of supported attorneys and assist with bar admissions as needed.
- Book and organize travel arrangements, including flights, hotels, and transportation, and make changes to reservations as needed through the firm's travel agency.
- Prepare notebooks for mediations, arbitrations, trials, and other legal proceedings as needed, including proofreading of all filed documents.
- Run conflict checks and open new client engagements in conjunction with the new business team.
- Handle all aspects of case opening tasks for assigned case managers and matter teams.
- Perform other administrative duties as assigned, including possibly covering administrative needs for other practice groups.
- Coordinate docketing for litigation attorneys, maintain calendars, and keep CLE records.
Education and Experience:
- Minimum of 3 years of experience as a legal secretary in civil litigation.
- Knowledge of office equipment, including telephones, copy/scan/fax equipment, and computers.
- Proficiency in Microsoft Office Suite and excellent typing skills.
- Ability to take initiative, be reliable, professional, and team-oriented.
- Attention to detail and ability to multi-task effectively.
- Self-directed with the ability to follow instructions and proactively seek additional work when time allows.
- Possess a client service mindset with strong verbal and written communication skills.
- Analytical skills with the ability to problem-solve and propose resolutions.
- Outstanding organizational skills and the ability to prioritize and manage multiple deadlines and projects simultaneously and frequently under tight deadlines.
- Commitment to excellence and high standards of accuracy and professionalism.
Salary Information:
The text does not provide specific salary information.
Note: The law firm is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status, or any other characteristics protected by law.
