Job Title: Legal Secretary
Job Responsibilities:
- Demonstrate familiarity with state and federal rules and procedures, with a preference for labor and employment law experience and a requirement for civil litigation experience.
- Engage in the work of attorneys by showcasing knowledge and status of current cases and projects, utilizing available resources to achieve goals.
- Handle a wide variety of complex and confidential time-sensitive material.
- Prepare and revise correspondence, pleadings, documents, and other administrative assignments as directed, including proofreading.
- Provide support to four attorneys in employment litigation, class action, and other related matters, and offer backup support as needed.
- Act as a liaison between internal departments and outside agencies, which includes frequent scheduling of depositions and mediations, as well as managing client communications.
- Maintain electronic case files and update them as needed, following set naming protocols for ease of search.
- Assist with the preparation and revision of correspondence, pleadings, discovery submissions, and arbitration/mediation documents in agency, state, and federal matters.
- Assist with the preparation of administrative filings and exhibits in agency matters and venues.
- Handle e-filings, discovery submissions, and correspondence for assigned attorneys.
- Maintain and review attorney calendars and provide weekly updates to assist attorneys with filing deadlines.
- Complete monthly expense reports for assigned attorneys.
- Maintain attorney case lists, including closing files as necessary in the engagement system.
- Process vendor invoices in conjunction with the billing department.
- Monitor Continuing Legal Education (CLE) needs of supported attorneys and assist with bar admissions as needed.
- Book and organize travel arrangements, including flights, hotels, and transportation, and make changes to reservations as needed through the firm's travel agency.
- Prepare notebooks for mediations, arbitrations, trials, and proofread all filed documents.
- Run conflict checks and open new client engagements in conjunction with the new business team.
- Handle all aspects of case opening tasks for assigned case managers and matter team.
- Perform other administrative duties as assigned, including potentially covering administrative needs for other practice groups.
- Coordinate docketing for litigation attorneys, maintain calendars, and CLE records.
Education and Experience Information:
- Minimum of 5 years of experience as a legal secretary in civil litigation is required.
- Proficiency in using office equipment, including telephones, copy/scan/fax equipment, and computers, as well as Microsoft Office Suite.
- Excellent typing skills are necessary.
- Ability to take initiative, be reliable, professional, team-oriented, pay attention to detail, and multitask effectively.
- Must be self-directed, able to follow instructions, and proactively seek additional work when time allows.
- Possess a client service mindset with strong verbal and written communication skills.
- Analytical skills with the ability to problem-solve and propose resolutions.
- Outstanding organizational skills, ability to prioritize, and manage multiple deadlines and projects simultaneously, often under tight deadlines.
- Commitment to excellence and high standards of accuracy and professionalism.
Salary Information:
- Salary information is not provided in the text.
The law firm is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status, or any other characteristics protected by law.
