Job Title: Litigation Practice Assistant
Job Responsibilities:
The Litigation Practice Assistant at the law firm in Birmingham, Michigan, is a critical role that involves providing comprehensive secretarial and administrative support to attorneys. Key responsibilities include:
- Preparing Documents: Utilize word processing and document management software to prepare and process correspondence, memoranda, and complex legal documents. The assistant is expected to compose and draft routine cover letters and documents independently, ensure proofreading for formatting, spelling, and grammar accuracy, make revisions, and prepare documents for e-filing as required.
- Processing Mail: Manage incoming mail and fax communications by reviewing and routing them appropriately. Prepare and process outgoing mail and faxes, including arranging for specialized mail or messenger services as needed, and ensure all attachments, exhibits, and enclosures are included.
- Maintaining Calendar: Update and maintain calendars for assigned attorneys, including scheduling meetings, appointments, due dates, and client-related activities.
- Maintaining Files: Keep paper and electronic files in accordance with internal policies. Perform routine filing, retrieve files as necessary, and maintain chronological and administrative files for assigned attorneys.
- Timekeeping: Prepare time entries for assigned attorneys and ensure timely submission. Handle expense reimbursement and disbursement requests and coordinate client billing matters with the Billing Department.
- General Administrative Support: Prepare and process new matter documents, screen phone calls, direct clients and visitors, coordinate travel arrangements, and prepare itineraries and travel expense reports. Schedule meetings, arrange conference rooms and meals, and communicate effectively with clients and colleagues in the law firm.
- Additional Administrative Assistance: The Practice Assistant may assist with mentoring new office staff and piloting new software.
Education and Experience Information:
- A minimum of 4 years of experience as a Practice Assistant or Legal Secretary is required.
- Knowledge of legal terminology, legal documents, and legal processes is essential.
- Accurate typing skills of at least 70 words per minute.
- Strong computer proficiency in using MS Office, document management, time entry, e-filing, and database software.
- Excellent written and verbal communication skills.
- Proficiency in grammar, spelling, punctuation, and proofreading.
- Superior organizational skills, including filing, calendaring, and proofreading.
- Strong time management skills and the ability to work independently as well as collaboratively in a team setting.
- Regular predictable attendance is required.
Salary Information:
The text does not provide specific salary information for the Litigation Practice Assistant position. However, it mentions that the law firm offers a robust suite of benefits for its staff, which includes Paid Time Off, Paid Sick Leave, a 401(k) matching program, Profit Sharing, Paid Holidays, Paid Parental Leave, affordable Health and Life Insurance including Dental & Vision coverage, Health Savings Account/Flexible Spending Accounts, Tuition Reimbursement, and an Employee Assistance Program.
