Legal Staff Accounting/Finance in Santa Monica, CA

Law Firm

Santa Monica, CA

Legal Staff Accounting/Finance in Santa Monica, CA

Legal Staff

Max 2 yrs required

No

Job Title: Electronic Billing Assistant

Job Responsibilities:
The Electronic Billing Assistant is tasked with providing routine administrative and basic electronic billing support to the Electronic Billing Specialists and the department. Key responsibilities include:

- Uploading invoices to the electronic billing system.
- Mapping clients by matching internal client numbers with external client reference numbers when clients opt to receive invoices via an electronic billing portal, ensuring records are synchronized.
- Electronically filing notification emails regarding invoice status (., paid, approved).
- Creating new e-billing accounts for Client Account Specialists and Collections Specialists to ensure they have access.
- Assisting with projects, data entry, and system updates.
- Submitting e-billing vendor invoices to accounts payable for processing via ChromeRiver.
- Following up on emails, including those related to matter IDs to be opened in e-billing portals, timekeeper rate approvals, and approvals to accept billing guidelines from the Office of General Counsel/BIC.
- Performing all other duties as assigned or required.

Education and Experience Information:
Required:
- Proficiency in Microsoft Office suite, iManage, and other firm applications after orientation.
- Strong Excel skills.
- Availability to work overtime as required.

Preferred:
- Bachelor’s degree.
- Prior experience in billing and/or accounting.
- Prior experience in a law firm.
- General knowledge of accounting concepts.
- Previous experience with 3E and electronic billing.
- Proficiency in 10 key by touch.

Competencies:
- Quick learner with excellent follow-through, accuracy, initiative, and math skills.
- Ability to maintain and promote attorney and client relations.
- Professional demeanor with excellent organizational, communication (verbal and listening), and writing skills.
- Ability to work under tight deadlines and interact well with others, including co-workers and vendors.

Salary Information:
The expected hourly pay range for the Electronic Billing Assistant position, based on a work schedule of hours per week, is - , equating to an annual salary of $57, - $71,175. The final offer amount will depend on the candidate's geographic location, applicable experience, and skill set.

Benefits:
The law firm offers a competitive compensation and benefits package, including:
- Elective benefits such as medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, and long-term care coverage.
- Backup care for children and/or adults and other parental support benefits.
- Firm-paid life insurance, AD&D, LTD, and short-term medical benefits.
- 20 days of Paid Time Off (PTO) and 10 paid holidays annually.
- Generous parental leave and fertility benefits.
- New employees attend a detailed benefit orientation to learn more about the many benefits and resources available.

The law firm is committed to fair and equitable employment practices and is an Equal Opportunity Employer (EOE).