Job Title: Billing Specialist
Job Responsibilities:
The Billing Specialist is tasked with managing client invoice billing according to client specifications. This role involves a variety of daily tasks related to billing, including the preparation and revision of prebills or final bills for attorney review. Key responsibilities include:
- Editing prebills to execute time and disbursement transfers, time splits, on-account transfers, as well as time and disbursement adjustments.
- Printing, sorting, and distributing prebills to billing attorneys, and providing drafts or final versions of invoices for further attorney review.
- Ensuring client billing addresses are accurate and up-to-date.
- Entering necessary billing exemptions by the billing cutoff date and maintaining status through month-end.
- Overseeing multiple levels of approval for write-offs and monthly billing exemptions.
- Accurately entering alternate rates into the computer system.
- Supplying attorneys and legal support staff with requested billing statistics, utilizing and formatting Excel spreadsheets as needed.
- Managing effective communication with attorneys to ensure billing deadlines are met.
- Submitting, processing, and tracking invoices and resolving billing issues through electronic and web-based billing systems.
- Participating in monthly meetings with the billing manager to provide updates on timekeepers’ Work in Progress and to address any issues.
- Responding to internal and external client inquiries promptly and seeking feedback or follow-up as appropriate.
Knowledge, Skills, and Abilities:
- Clear written and oral communication skills for interacting with professionals within the law firm and clients regarding billing matters.
- Exceptional customer/client service and interpersonal skills.
- Professional and positive representation of the department.
- Proficiency in Microsoft Word and Excel.
- Capacity to work under pressure and manage multiple priorities.
- Ability to produce high-volume, computerized document edits in a fast-paced, deadline-driven environment.
- Capability to work independently and collaboratively to ensure consistent and efficient workflow processes.
- Strong interpersonal skills for providing high-quality service and effective partnerships with diverse groups within and outside the law firm.
- Self-management skills and the ability to work independently in both hybrid and in-office settings.
Education and Experience:
- A college degree is preferred; however, any equivalent combination of training, education, and experience that demonstrates the ability to perform the essential duties of the position will be considered.
- A minimum of three years of experience in law firm billing is required.
- Previous experience with Aderant/CMS is strongly preferred.
Salary Information:
Compensation for the Billing Specialist position is influenced by various factors including the position itself, location, education, training, and/or experience. The hiring salary range for this position is between $50, and $70,.
Additional Information:
The law firm will adhere to any city or state workplace mandates in effect regarding Covid-19. This job description is intended to outline the general content and requirements for the role, and it is not exhaustive. Additional duties and responsibilities may be assigned as needed based on business requirements. This description does not constitute a written or implied contract of employment, and reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Equal Employment Opportunity:
The law firm is committed to equal employment opportunity and will make all employment decisions without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, national origin, pregnancy, citizenship, disability, genetic information, marital or armed forces status, and any other classification protected by law.
