Administrative Assistant in Melbourne, FL

Law Firm

Melbourne, FL

Administrative Assistant in Melbourne, FL

Law Firm Non Legal Department

No

Job Title: Front Desk Receptionist/Administrative Assistant

Job Responsibilities:
As a Front Desk Receptionist/Administrative Assistant at the law firm, you will be an integral part of the team, ensuring smooth operations and client satisfaction. Your primary responsibilities will include:

- Handling phone calls with professionalism and proper etiquette to maintain the firm's reputation and assist clients effectively.
- Maintaining and organizing both physical and electronic files to ensure easy access and efficient record-keeping.
- Scheduling appointments, meetings, and maintaining attorney calendars to optimize time management and workflow.
- Communicating with clients, doctors, and other parties involved in legal cases to facilitate smooth case progression and client satisfaction.
- Preparing forms for Social Security cases to support the legal team in delivering comprehensive legal services.

Education and Experience Information:
The position does not require a college degree or prior legal work experience, making it accessible to individuals who are eager to learn and contribute to the legal field. The law firm will provide training to equip the right candidate with the necessary skills to succeed in this role.

Requirements:
To excel in this position, candidates must possess the following skills and attributes:

- Excellent organizational skills to manage files and documents efficiently, ensuring that all information is accurate and easily retrievable.
- Ability to conduct tele-conference interviews and gather relevant information, demonstrating strong communication skills and attention to detail.
- Patience and empathy when dealing with clients pursuing disability, showcasing a compassionate and understanding approach to client interactions.
- Proficiency in utilizing Microsoft Office and Adobe Acrobat to execute administrative tasks efficiently and effectively.

Salary Information:
The position offers a competitive hourly wage, with pay ranging from to per hour. The expected work hours are 40 hours per week, and the position is full-time.

Benefits:
Employees at the law firm enjoy a range of benefits designed to support their professional and personal well-being, including:

- 401(k) plan to help secure their financial future.
- Flexible schedule to accommodate personal commitments and promote work-life balance.
- Paid time off to ensure employees have the opportunity to rest and recharge.
- Professional development assistance to encourage continuous learning and career growth.

Schedule:
The work schedule is structured to provide a consistent routine, with an 8-hour shift from Monday to Friday. There are no weekend work requirements, allowing employees to enjoy their weekends off.

Additional Information:
Candidates must have the ability to commute to Melbourne, FL 32935, as in-person work is required. If not currently residing in the area, candidates must be willing and able to relocate before starting work.