Project Assistant

Full-time

No

No prior experience required.



Salary Information

The salary for this position is commensurate with experience and qualifications.



# Project Assistant

ArentFox Schiff is committed to building a culture that reflects our dedication to diversity, equity, and inclusion. We are looking for a Project Assistant to join our team and help us take on the challenge of doing meaningful work.

## Job Summary

The Project Assistant works under the direct supervision of a lawyer and provides the lawyer with substantive legal services. The Project Assistant may be assigned any task normally performed by a lawyer, except for those prohibited to a non-lawyer by statute, court rule, administrative rule, controlling authority, the applicable rule of professional conduct of the jurisdiction, or the ABA Guidelines for the Utilization of Paralegal Services.

## Essential Duties and Responsibilities

* Drafts, analyzes, and prepares legal documents for supervising lawyer or supervising paralegal
* Coordinates legal projects and communicates legal information for a supervising lawyer or supervising paralegal
* Prepares draft communications for a supervising lawyer or supervising paralegal
* Collects, evaluates, and summarizes relevant facts and legal concepts for a supervising lawyer or supervising paralegal
* Attends client meetings, coordination meetings, and legal proceedings with a supervising lawyer or supervising paralegal
* Provides legal project management for a legal matter for a supervising lawyer or supervising paralegal
* Maintains notary license in local jurisdiction
* Follows all supervising lawyer or supervising paralegal instructions

## Other Duties and Responsibilities

* Maintains accurate and appropriate time records regarding hours spent working for clients, working for the firm, and working on administrative tasks
* Meets all time entry and timesheet deadlines specified by the firm, the paralegal department, and the accounting department
* Bills a minimum of 1,536 creditable hours each performance evaluation year, of which a minimum of 750 are client billable hours
* Limits approved pro bono hours and approved firm representation (non-secretarial) hours to a maximum of 120 total hours during each performance evaluation year
* Works a predictable schedule, and also provides flexibility in daily schedule to meet firm’s needs during periods of heavy workload
* Timely notifies both supervising lawyers, supervising paralegals, and the Paralegal Manager of any time out of the office during normal work hours
* Reports the receipt of non-billable work to the Paralegal Manager upon receipt
* Avoids overtime for non-billable assignments
* Contacts supervising lawyers, supervising paralegals and Paralegal Manager when available for new assignments
* Accepts accountability and responsibility for all work assignments
* Adheres to The National Federation of Paralegal Association’s “Model Code of Ethics and Professional Responsibility”
* Attends relevant legal education to continuously improve legal skills

## Minimum Qualifications

### Knowledge/Skills/Abilities

* Excellent verbal and written communication skills
* Understanding of legal processes and practice-group specific procedures
* Excellent interpersonal, team, and customer service skills
* Excellent attention to detail
* Excellent organizational and time management skills with a proven ability to meet deadlines
* Strong analytical and problem-solving skills
* Ability to function well in a high-paced, and at times, stressful environment
* Ability to maintain confidentiality, and to exercise discretion and good judgment
* Proficient with Microsoft Office Suite and practice-group specific software

### Education

* Bachelor’s Degree required. ABA Paralegal Certificate (in addition) preferred.

### Experience

* Entry-level position. No prior experience required.

### Salary

The salary for this position is commensurate with experience and qualifications.

Excellent verbal and written communication, Understanding of legal processes and practice-group specific procedures, Excellent interpersonal, team, and customer service skills, Excellent attention to detail, Excellent organizational and time management skills, Strong analytical and problem-solving skills, Proficient with Microsoft Office Suite and practice-group specific software

Bachelor’s Degree

· contacts supervising lawyers, supervising paralegals and paralegal manager when available for new assignments

Qualification and Experience Bachelor’s Degree, ABA Paralegal Certificate (in addition) preferred

Legal