Real Estate Legal Assistant

Min 10 yrs required

Full-time

No

Salary: Competitive compensation and benefits package



## Job Opportunity as a Real Estate Legal Assistant at Nutter McClennen & Fish LLP (Nutter)

Are you a resourceful self-starter looking for a challenge? Nutter McClennen & Fish LLP (Nutter) has an exciting opportunity for a Legal Administrative/Executive Assistant in the Real Estate Department. This is a non-exempt role with the flexibility to work remotely 1 to 2 days per week.

**Job Responsibilities:**

- Serve as the right-hand to each attorney in the administration of their real estate practices and the service of their clients; develop and maintain a deep understanding the practices and clients.
- Manage flow of information to help organize, prioritize, and address requests from both internal and external clients through to completion.
- Take initiative to proactively assist attorneys with their practices and with administrative tasks, including calendaring, conflict checks, and communications.
- Monitor and manage attorneys’ calendars and diaries for time-keeping purposes.
- Draft, format, proofread, and edit legal documents, power point presentations, and excel spreadsheets; ensure accuracy of details.
- Assist with time entry and preparation of client bills, ensuring time is submitted timely and bills are sent to clients.
- Arrange and coordinate logistics and services for meetings, events, closings, etc.
- Handle travel arrangements for out-of-town meetings and conferences.
- Coordinate reimbursements, efficiently reconcile expenses and submit invoices.
- Track business development activities, including calendaring of follow-up actions.
- Develop positive and productive relationships with members of the law firm and its vendors, allowing for the effective use of internal services to efficiently perform work.
- Transmit all correspondence and other legal documentation to the appropriate client/matter files and title files and the retrieval of the same.
- Arrange for service of process, hand-deliveries, and conference calls.
- Relay/interpret communications and/or work assignments between partners, associates, paralegals and other law firm personnel.
- Assume additional responsibilities as assigned.

**Qualifications:**

- BA/BS degree preferred, but not required.
- 10+ years of prior administrative, legal and/or executive assistant experience required.
- Expertise in Microsoft Word (styles), Microsoft Outlook, PowerPoint, and Excel. Comprehensive understanding of PDF (Kofax, Adobe) functions.

**Essential Skills:**

- Willingness to develop a deep understanding the real estate practice and clients.
- Top-notch client service skills – for both internal and external clients.
- Excellent attention to detail and organizational skills with the ability to timely and accurately follow instructions and maintain accurate records.
- A high level of professionalism, organization, flexibility, thoughtfulness, initiative, and reliability to appropriately set priorities, and manage multiple responsibilities efficiently and effectively.
- Exceptional written and verbal communication skills.
- A consistent “can do” approach, and the ability to remain cool and professional under pressure.
- Ability to maintain strict confidentiality of client and law firm matters.
- Creative problem-solving skills and the ability to anticipate the next question or task.
- Demonstrates the ability to communicate effectively with all levels of personnel within the law firm.
- Ability to adjust work schedule to accommodate occasional overtime work.

**Physical Demands:**

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions of this position. While performing the duties of this job, the employee is required to sit/stand at their desk for most of their job duties. There is the need to frequently move around the office. There will be a moderate amount of standing, stooping, kneeling, bending, and reaching for some of the job duties. Visual requirements include reading on a computer screen as well as printed materials. A high degree of dexterity is required due to frequent use of a keyboard and telephone. Verbal and auditory requirements include the ability to communicate clearly over the telephone as well as in person. There is a low level of grasping, lifting, pushing and/or pulling of objects of less than 25 lbs.

**Compensation and Benefits:**

Nutter offers a competitive compensation and benefits package to their employees.

**About Nutter:**

Nutter’s vision of professional excellence and dedicated client service has guided the law firm since its co-founding in 1879 by Louis D. Brandeis, who went on to become one of the most influential justices to serve on the United States Supreme Court. They are more collegial than conventional and offer an open-minded, respectful and creative environment for attorneys and staff.

Nutter is committed to creating a diverse environment and is proud to be an equal-opportunity employer.

## Job Opportunity as Real Estate Legal Assistant at Nutter McClennen & Fish LLP (Nutter)

Nutter McClennen & Fish LLP (Nutter) has an exciting opportunity for a Legal Administrative/Executive Assistant in the Real Estate Department. This is a non-exempt role with

Legal Administrative, Executive Assistant, Microsoft Word (styles), Microsoft Outlook, PowerPoint, Excel, PDF (Kofax, Adobe), Client Service, Communication, Confidentiality

BA/BS degree preferred

Refer to job description

Qualification and Experience BA/BS degree preferred, 10+ years of prior administrative, legal and/or executive assistant experience required

Legal