Legal Assistant

Full-time

No

We are looking for a Legal Assistant to join Sauber Legal Services LLC, a boutique elder law firm in Bloomington, MN. As a Legal Assistant, you will provide support to the attorney in the preparation of legal documents, handle all office correspondence, and assist with the intake of new clients.

You should have experience in a law firm environment, work well under pressure, and be looking for a rewarding opportunity in the legal industry. If you are tech-savvy, have strong organizational and communication skills, and are able to meet demanding deadlines in a fast-paced environment, we want to connect with you.

This position offers a competitive salary of $45,000+ yearly.

Sauber Legal Services LLC is a boutique elder law firm practicing primarily in elder law, estate/tax planning, probate, guardianship & conservatorship, and litigation/mediation in those areas. We are a high-touch, high-emotion, and fast-paced office. Our client experience comes first, so we all (attorneys and staff alike) do our part to ensure our clients are comfortable, informed, and happy.

We are looking for a Legal Assistant to join our team to help our attorney assist clients and ensure we are operating efficiently.

Job Description

Legal Assistant

Sauber Legal Services LLC•Bloomington, MN, US

• Competitive Salary of $45,000+ yearly

Responsibilities

• Hospitality/Reception: Greeting clients, seating them, offering refreshments, cleaning the conference room between meetings, ordering lunch for our staff lunches, emptying the dishwasher, refilling paper trays, stocking the fridge, keeping track of items for ordering, replacing toner in the printers, etc.

• Intake/Phones: Answer and respond to potential client calls or emails, take detailed messages, send and review intake forms/questionnaires, collect additional documents, facts, background, or applicable law about prospective clients, cross-check and validate unverified information, organize new files in Dropbox and Clio Grow, send scheduling links or coordinate meetings, input prospective clients, clients, an adverse party, and professional contacts into Clio and add as relationships in related matters.

• Scheduling: The candidate must be tech-savvy and able to navigate cloud-based programs with ease, scheduling includes prospective client initial meetings, signing meetings (ensuring two witnesses) for existing clients, sending details to confirm both remote or in-person meetings (email Zoom details or confirm in person with directions to the firm), and helping attorney with scheduling marketing/professional meetings, lunches or social meetings, as needed.

• Client File Opening/Closing: “Open” files in Clio and Dropbox, create a physical red rope for any physical documents and docket files, when a client matter is complete/closed, remove original documents, prepare a receipt for clients, organize and scan/close/destroy the physical red rope, and batch scan for a redundant and complete copy of the file.

• File Organization/Management: Everything in or out gets scanned and saved, help ensure proper electronic file management with proper naming conventions, proof and edit documents and correspondence for accuracy, assist paralegal or attorney when updating a pleading or docket index for matters with court cases, ensure court dates are calendared and tickled (reminders) on the appropriate firm/attorney calendars, use daily time records to properly process client billing with support from the accounting department, complete legal research as needed under the supervision of attorneys and paralegals, help with creating a variety of litigation documents, make travel arrangements, schedule meetings and appointments for the team, such as depositions, and coordinate with outside vendors for events, take care of administrative tasks and office correspondence by answering phone calls and emails, communicating with opposing attorney offices, taking dictation, and informing the team of upcoming deadlines.

Qualifications

• You will support the attorney and be the face of the firm! Must be comfortable with client interaction, triaging tough calls from emotional clients, taking detailed messages for the attorney, and be reliable.

• Must be available to work on-site because you will act as a signing witness for Wills and other documents as needed.

• Able to meet demanding deadlines in a fast-paced environment.

• Must be able to type at least 50 WPM.

• Some college is preferred; high school diploma or equivalent is required.

• Candidates should have strong organizational skills and communication skills.

• Ability to comfortably use all Microsoft Office products.

• Candidates must have worked with legal software, case management, and docketing programs.

About Sauber Legal Services LLC

Sauber Legal Services LLC is a boutique elder law firm in Bloomington, MN. We practice primarily in elder law, estate/tax planning, probate, guardianship & conservatorship, and litigation/mediation in those areas. Our firm is high-touch, high-emotion, and fast-paced. We are looking for a Legal Assistant to join our team to help our attorney assist clients and ensure we are operating efficiently.

We are looking for a Legal Assistant who has experience in a law firm environment, works well under pressure, and is looking for a rewarding opportunity in the legal industry. If you are tech-savvy, have strong organizational and communication skills, and are able to meet demanding deadlines in a fast-paced environment, we want to connect with you. This position offers a competitive salary of $45,000+ yearly.

Summary

Sauber Legal Services LLC is a boutique elder law firm

Microsoft Office, Legal Software, Case Management, Docketing Programs

College Preferred, High School Diploma Required

you will assist with the preparation of legal documents, and handle all office correspondence including answering phone calls and emails, arranging meetings and travel, and reminding the team of upcoming deadlines. intake/phones

our firm uses clio grow and manage as our intake software and client management (billing) software. timekeeping is expected of all staff as a means of tracking time (billable, admin, or unbillable – it is all input)
answer and respond to potential client calls or emails. send and review intake forms/questionnaires, collect additional documents, facts, background, or applicable law about prospective clients
cross-check and validate unverified information
organize new files in dropbox and clio grow
send scheduling links or coordinate meetings
input prospective clients, clients, an adverse party, and professional contacts (including organizations and firms) into clio and add as relationships in related matters

scheduling

the candidate must be tech-savvy and able to navigate cloud-based programs with ease
scheduling includes prospective client initial meetings, signing meetings (ensuring two witnesses) for existing clients, sending details to confirm both remote or in-person meetings (email zoom details or confirm in person with directions to the firm), and helping attorney with scheduling marketing/professional meetings, lunches or social meetings, as needed

client file opening/closing

“open” files in clio and dropbox – move from our intake software into management software, create folders, rename files as needed, move billing entries to active matter, etc. someone familiar with tyler host odyssey e-filing, simplifile recording (real estate), and clio grow and manage programs is a shoo-in

use daily time records to properly process client billing with support from the accounting department
complete legal research as needed under the supervision of attorneys and paralegals
help with creating a variety of litigation documents, including pleadings, motions, subpoenas, affidavits, contracts, and briefs for case preparation, and proofread documents when necessary
make travel arrangements, schedule meetings and appointments for the team, such as depositions, and coordinate with outside vendors for events
take care of administrative tasks and office correspondence by answering phone calls and emails, communicating with opposing attorney offices, taking dictation, and informing the team of upcoming deadlines

qualifications

details. you will support the attorney and be the face of the firm! must be comfortable with client interaction, triaging tough calls from emotional clients, taking detailed messages for the attorney, and be reliable
you must be available to work on-site because you will act as a signing witness for wills and other documents as needed. this is not a fully remote position - if you live outside of a 50-mile radius from the firm, and do not indicate on your application or cover letter that you are willing to relocate, your application will be disqualified
you will be expected to do some of the normal (shared) hospitality tasks such as greeting clients, seating them, offering refreshments, cleaning the conference room between meetings, ordering lunch for our staff lunches, emptying the dishwasher, refilling paper trays, replacing toner in the printers, etc. if you enjoyed that type of environment, and want direct client contact, you will thrive in this practice area

Qualification and Experience College Preferred, High School Diploma Required

Legal