Litigation Legal Secretary

Min 3 yrs required

Full-time

No

Salary Information

- The salary for this position is competitive and commensurate with experience.
- Benefits include medical, dental, vision, life and disability insurance, 401(k), profit sharing, parental leave, vacation and sick leave, and firm holidays.

Job Title

- Litigation Legal Secretary

Experience Information

- At least three years of litigation experience in a mid- to large-sized law firm.
- Familiarity with court filing requirements and experience with state and federal filings.
- Working knowledge of general office procedures and legal terminology.
- Prior experience with legal technology and applications, including Interaction or other client relationship management databases.
- Prior experience supporting multiple attorneys.

Department

- Legal Secretary

Responsibilities

- Perform secretarial and administrative duties for attorneys under minimal supervision.
- Process new client/matter requests, client bills, time reports, and expense reports.
- Word processing of drafts, revisions, and final documents for client-related matters.
- Handle court filings, including e-filing, under supervision of attorneys.
- Calendar deadlines associated with federal and state rules of procedure.
- Maintain physical and electronic files, contacts, and dockets of cases for attorneys.
- Communicate with clients and opposing counsel as instructed by supervising attorneys.
- Coordinate travel arrangements and meetings/appointments for attorneys.
- Answer attorneys' phones and take messages.
- Take dictation and transcribe documents.
- Handle incoming and outgoing mail.
- Provide secretarial assistance to summer associates, visiting attorneys, and absent attorneys.
- Occasionally coordinate couriers to deliver or collect documents for attorneys.
- Occasionally accompany attorney to court to assist in handling materials and preparing documents.
- Other related duties as needed or assigned.

Reporting Relationship

- Reports directly to the Office Administrator and indirectly to assigned attorneys.

Qualifications

- Must have at least three years of litigation experience in a mid- to large-sized law firm.
- Familiarity with court filing requirements and experience with state and federal filings.
- Working knowledge of general office procedures and legal terminology.
- Prior experience with legal technology and applications, including Interaction or other client relationship management databases.
- Prior experience supporting multiple attorneys.
- Advanced word processing and computer skills utilizing various software programs.
- Excellent written and verbal communication skills.
- Strong phone etiquette, attention to detail, and follow-through skills.
- Knowledge of legal filing and record-keeping practices.
- Highly organized and able to multi-task and meet deadlines.
- Strong customer service and ability to work effectively as part of a team.

Education

- High school diploma or equivalent required.
- Two years of college or equivalent preferred.

Physical Demands and Working Conditions

- Must be able to move around the office up to 15% of the time to make copies, fax, file, etc.
- Remains stationary at least 85% of the time.
- Operates computers and other office productivity machines regularly.
- Occasionally required to move documents or files weighing up to 15 lbs.
- Constant communication and exchange of information with attorneys, clients, and staff.
- Must be able to inspect and observe information on a computer screen at least 80% of the time.
- Office environment with required overtime.

legal secretarial duties, word processing, communication, organization, time management, customer service, computer proficiency, court filing, record-keeping

High school diploma or equivalent, 2 years of college preferred.

Online through the company website or by submitting a resume and cover letter to the contact person listed.

Qualification and Experience High school diploma or equivalent, 2 years of college preferred

Legal