Practice Coordinator, Disputes

Min 5 yrs required

Full-time

No

Norton Rose Fulbright is a global law firm with a strong focus and momentum in the legal industry. They are seeking a Practice Coordinator to support their Disputes practice in their Los Angeles and San Francisco offices. This full-time role requires a minimum of 5 years of experience in a law firm or professional service organization. The ideal candidate will have strong administrative skills, a positive attitude, and the ability to work independently and as part of a team. This role offers a base annual salary of $85,000-$100,000, with potential for bonuses based on individual and firm performance.

H1: Practice Coordinator - Disputes
H2: Job Description:

- Global law firm with a focus on pioneering work and a strong culture
- Seeking a Practice Coordinator to support lawyers in the Disputes practice
- Responsible for administrative duties such as document production, organization, and client support
- Required to work in the office at least two days per week with flexibility for overtime
- Must possess strong administrative skills, a positive attitude, and take initiative
- Reports to the Office Administration department in California
- Minimum 5 years of experience in a law firm or professional service organization
- Experience with paralegal activities preferred
- Associate's or Bachelor's degree preferred, high school diploma required
- Proficient with Microsoft Office Suite and Adobe Acrobat
- Excellent organizational skills and high attention to detail
- Strong communication, analytical, and problem-solving skills
- Ability to work independently and as part of a team
- Salary range of $85,000-$100,000, with potential for bonuses based on performance

H2: Responsibilities:

- Document production including formatting, editing, and finalizing legal documents
- Proofreading for content, grammar, and accuracy
- Maintaining calendars and scheduling meetings, calls, and webinars
- E-filing with various courts and staying up to date on filing requirements and deadlines
- Organizing client files and inputting data into document management system
- Preparing new client and matter forms, conducting conflicts searches, and preparing engagement letters and budgets
- Reviewing and editing pre-bills for billing department
- Inputting time entry for assigned lawyers and tracking work in progress and accounts receivable
- Delegating administrative tasks as needed and tracking completion
- Interacting with clients, outside counsel, and others as needed
- Maintaining contact lists and coordinating mailings
- Tracking deadlines and updating lawyers and docketing department
- May assist paralegals and perform some paralegal duties
- Assisting other practice groups as needed

H2: Qualifications:

- Minimum 5 years of experience in a law firm or professional service organization with litigation experience
- Experience with paralegal activities preferred
- Associate's or Bachelor's degree preferred, high school diploma required
- Proficient with Microsoft Office Suite and Adobe Acrobat
- Proficient in Litigation Calendaring and software (Milana preferred)
- Excellent organizational skills and high attention to detail
- Strong communication, analytical, and problem-solving skills
- Ability to work independently and as part of a team
- Self-starter with flexibility for overtime as needed
- Exercises confidentiality and discretion
- Strong time management skills and ability to prioritize tasks
- Willingness to learn and understand basic firm principles

H2: Other Duties:

- This job description does not cover all activities, duties, or responsibilities and may change at any time with or without notice.

H2: Equal Opportunity Employer:

- Norton Rose Fulbright is an Equal Opportunity/Affirmative Action Employer and complies with all applicable federal laws and regulations.
- Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, or protected veteran status.
- The firm is committed to providing reasonable accommodation for applicants with disabilities.

H2: E-Verify:

- Norton Rose Fulbright uses E-Verify in its hiring practices to ensure a lawful workforce.

for content, grammar, and accuracy
maintain calendars to include coordination and scheduling of meetings, depositions, conference calls and webex, send calendar invites and reminders, reserve conference rooms on-site in firm reservation system and for off-site venues
e-file with various courts and remain up to date on format, filing requirements and deadlines
maintain organization of client files, including electronic files in the firm’s document management system (imanage)
prepare and process new client/new matter forms (intapp open preferred), along with conflicts searches, preparation of engagement letters, and budgets
review and edit pre-bills for submission to billing department and research/identify outstanding invoices and payments, when needed
input time entry for assigned lawyers; track work in progress and account receivables
exercise good judgment and delegate administrative tasks as needed to appropriate firm resources, e. ; maintain responsibility for and track all delegated activities/tasks/projects to successful completion
interact and follow-up with clients, outside counsel and others, as needed
maintain and update contact lists, create labels and coordinate mailings as directed by timekeepers
track deadlines and status of cases/matters and update lawyers and/or docketing department on deadlines, as needed
may assist paralegals and perform some paralegal duties as assigned
assist other practice group support members with overflow work and provide backup support as requested
assist other practice groups as assigned

other duties

please note this job description does not cover or contain all activities, duties or responsibilities that are required of the employee for this job. if you require assistance or accommodation to complete your application, please contact us. if you require assistance or accommodation to complete your application, please contact . please provide your contact information and a description of your accessibility issue

Legal