Community Association Legal Assistant

Min 3 yrs required

Full-time

No

Law Firm Seeks Community Association Legal Assistant with 3+ Years of Experience

Job Overview:

- Job Title: Community Association Legal Assistant
- Job Category: Legal Staff
- Requisition Number: LITIG001609
- Job Type: Full-time, Non-exempt
- Experience: 3+ years in a law firm or corporate legal environment

Job Description:

The Community Association Legal Assistant will be responsible for managing calendars, interacting with clients, processing attorney expenses, registering CLE credits, entering attorney time in billing software, and maintaining accurate records in the customer relationship management system. The role also involves drafting and finalizing legal documents, managing the file opening and closing processes, and performing corporate searches. Other duties may be assigned as needed.

Responsibilities:

- Manage calendar and scheduling
- Interact with potential and existing clients
- Process attorney expense reports
- Register attorney's CLE credits with Florida Bar
- Enter attorney time in billing software (Aderant)
- Edit Unbilled Time Report or casual pre-bills prior to monthly deadlines
- File documents/emails in the document management system (iManage)
- Ensure accuracy of information in the customer relationship management system (InterAction)
- Manage all documents related to the file opening process
- Oversee file closing procedures to ensure all funds have been cleared/distributed and vendor invoices have been paid
- Perform corporate searches and utilize Florida's Department of Business and Professional Regulation (DBPR) and Property Appraiser's websites
- Assist with creating, editing, revising, and finalizing legal documents
- Maintain the Marketable Record Title Act (MRTA) log and tickler file for all Homeowner Association (HOA) and Property Owners Association (POA) clients
- Draft MRTA notification letters
- Prepare Annual and Special Meeting Notice Packages
- Process incoming and outgoing mail
- Handle telephones, take detailed messages and forward to the respective attorney/supervisor

Required Skills/Abilities:

- Excellent verbal and written communication skills
- Excellent interpersonal and customer service skills
- Excellent organizational skills and attention to detail
- Excellent time management skills with a proven ability to meet deadlines
- Ability to organize files and workflow
- Ability to maintain confidentiality, and to exercise discretion and good judgment
- Proficient with Microsoft Office Suite or related software
- Familiarity with iManage, File Site, and Aderant preferred

Education and Experience:

- Associate Degree in Paralegal Studies or related field required; Bachelor's degree in Paralegal Studies or related field preferred
- 3+ years of experience in a law firm or corporate legal environment

Benefits:

- Comprehensive benefits package including some Employer-Paid benefits and Mental Health coverage
- 401k match
- Individualized training to ensure expertise in Becker's software and role
- Committees dedicated to employee wellness and mental health

Equal Employment Opportunity:

Becker is committed to diversity in the workplace and creates a welcoming and inclusive environment for all employees regardless of any protected class status. We value and utilize the contributions of people with different backgrounds, experiences, and perspectives. Our hiring practices and work environment are based on individual qualifications, competence, and merit. We do not discriminate on any basis prohibited by applicable law and fully comply with equal employment opportunity laws and regulations.

To apply for this position, please submit your resume and cover letter. Replies will be given within 24 hours.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities:

Becker is an equal opportunity employer and prohibits discrimination against employees or applicants on the basis of protected class status. However, employees with access to compensation information of other employees or applicants as part of their job responsibilities must not disclose that information unless required by law. 41 CFR )

Not specified

Comprehensive benefit package including employer-paid benefits, mental health coverage, and 401k match. Wellness and Mental Health and Well-Being Committees.

Not specified

Calendar Management, Client Interaction, Expense Report Processing, CLE Credit Registration, Billing Software Entry, Document Management, File Opening/Closing, Corporate Searches, Drafting Legal Documents, Mail Processing, Telephone Management, Microsoft Office Suite, iManage, File Site, Aderant

Associate Degree in Paralegal Studies or related field, Bachelor's Degree in Paralegal Studies or related field preferred

Apply online for immediate consideration

Qualification and Experience Associate Degree in Paralegal Studies or related field, Bachelor's Degree in Paralegal Studies or related field preferred

Legal