Litigation Secretary

3-5 yrs required

Full-time

No

Law Firm is an Equal Opportunity Employer

Salary:

The salary for this position is competitive and commensurate with experience.

# Paralegal/Litigation Secretary

## Job Description
Law Firm is looking for a Paralegal/Litigation Secretary to work with the Personal Injury attorney and support the Personal Injury department. The Paralegal/Litigation Secretary will be responsible for managing approximately 50 to 75 litigation matters, communicating and corresponding with clients, preparing documents for filing, creating and maintaining litigation files, drafting legal documents, managing attorney’s calendar, ensuring court appearances are covered, and performing other duties as assigned.

## Responsibilities
* Oversee and manage approximately 50 to 75 litigation matters with the assistance of the assigned pod leader and Firm support staff
* Communicate and correspond with client(s) about case status and preparation
* Receive/screen incoming calls, take accurate messages and enter into voicemail per attorney preferences
* Prepare documents for filing with the appropriate court or other government office, by hand delivery or e-filing, in compliance with rules set out by that agency
* Create and maintain litigation files for each matter
* Prepare legal documents for service on appropriate counsel and parties
* Propound and respond to written discovery
* Draft meet and confer correspondence regarding deposition subpoenas
* Assist in gathering documents and evidence from the client throughout the discovery phase and course of litigation
* Review, index, organize, and summarize documents produced by other parties and medical healthcare providers
* Manage attorney’s calendar and calendar all related litigation dates
* Ensure that all court appearances are covered either by the assigned attorney, court call or a covering attorney service
* Draft legal documents such as deposition notices for attorney review/approval and service on opposing counsel and parties
* Schedule interpreters for depositions, IMEs, court hearings
* Assist in coordinating and scheduling depositions and mediations
* Assist in tracking and monitoring pending attorney tasks
* Review deposition transcripts with the client
* Assist in trial preparation, including but not limited to preparing trial documents, exhibits and binders
* Communicate with medical and legal experts throughout litigation to assist in maintaining and coordinating expert deposition documents and availability
* Perform legal research and writing
* Draft and edit memoranda, correspondence, pleadings, charts and tables using appropriate and effective software applications
* Schedule appointments, set up conference calls, arrange meetings, schedule conference rooms and make travel arrangements using Firm applications and appropriate resources
* Fax, photocopy, scan, and convert or export/import documents to/from other applications
* Maintain electronic and hardcopy files in accordance with the Firm's policies/procedures
* Process attorney weekly time summaries, review billing and prepare monthly invoices
* Open and sort incoming litigation mail

## Competencies/Skills
* Ability to handle confidential and sensitive information with a high degree of discretion and tact
* Ability to communicate effectively with a range of individuals
* Possess strong organizational/clerical skills
* Ability to work alone or as part of a team
* Ability to pay very close attention to detail
* Ability to adhere to law office procedures
* Ability to identify urgent tasks and to prioritize accordingly
* Able to practice appropriate office etiquette
* Ability to manage their time and multi-task effectively
* Ability to maintain composure and professionalism under pressure
* Ability to adapt to new situations and changing priorities
* This position requires physical activity including, but not limited to bending, stooping, repetitive motion, and lifting of up to 20 pounds (lbs.)

## Qualifications
* Possess a working knowledge of all phases of litigation
* Minimum 3 – 5 years experience working in a law firm
* Familiarity with Microsoft Office Suite (., Outlook, Word, Excel) and other applications and/or systems (., Adobe, Internet)
* Professional appearance and “get it done” attitude
* Excellent written and verbal communication skills
* Bilingual, fluent in English and Spanish

## Benefits
* Vision
* Medical
* Life Insurance
* 401k
* Dental

## Salary
The salary for this position is competitive and commensurate with experience.

Vision, Medical, Life Insurance, 401k, Dental

Spanish

Ability to handle confidential and sensitive information with a high degree of discretion and tact, Ability to communicate effectively with a range of individuals, Possess strong organizational/clerical skills, Ability to work alone or as part of a team, Ability to pay very close attention to detail, Ability to adhere to law office procedures, Ability to identify urgent tasks and to prioritize accordingly, Able to practice appropriate office etiquette, Ability to manage their time and multi-task effectively, Ability to maintain composure and professionalism under pressure, Ability to adapt to new situations and changing priorities, Working knowledge of all phases of litigation, Familiarity with Microsoft Office Suite and other applications and/or systems

telephonically, in-person, etc. );
receive/screen incoming calls, take accurate messages and enter into voicemail per attorney preferences;
prepare documents for filing with the appropriate court or other government office, by hand delivery or e-filing, in compliance with rules set out by that agency;
create and maintain litigation files for each matter;
prepare legal documents for service on appropriate counsel and parties;
propound and respond to written discovery;
draft meet and confer correspondence regarding deposition subpoenas;
assist in gathering documents and evidence from the client throughout the discovery phase and course of litigation;
review, index, organize, and summarize documents produced by other parties and medical healthcare providers;
manage attorney’s calendar and calendar all related litigation dates (i. );
ensure that all court appearances are covered either by the assigned attorney, court call or a covering attorney service;
draft legal documents such as deposition notices for attorney review/approval and service on opposing counsel and parties;
schedule interpreters for depositions, imes, court hearings;
assist in coordinating and scheduling depositions and mediations;
assist in tracking and monitoring pending attorney tasks;
review deposition transcripts with the client;
assist in trial preparation, including but not limited to preparing trial documents, exhibits and binders;
communicate with medical and legal experts throughout litigation to assist in maintaining and coordinating expert deposition documents and availability;
perform legal research and writing;
draft and edit memoranda, correspondence, pleadings, charts and tables using appropriate and effective software applications;
schedule appointments, set up conference calls, arrange meetings, schedule conference rooms and make travel arrangements using firm applications and appropriate resources;
fax, photocopy, scan, and convert or export/import documents to/from other applications;
maintain electronic and hardcopy files in accordance with the firm's policies/procedures;
process attorney weekly time summaries, review billing and prepare monthly invoices;
open and sort incoming litigation mail; and
perform other duties as assigned by management and/or pod leaders

Qualification and Experience Minimum 3 – 5 years experience working in a law firm, Professional appearance and “get it done” attitude, Excellent written and verbal communication skills, Bilingual, fluent in English and Spanish

Legal