Litigation Secretary/Practice Specialist II

Min 6 yrs required

Full-time

No

Salary and Benefits
Salary: Competitive salary and benefits package

Litigation Secretary/Practice Specialist II

Sheppard Mullin, a global Am Law 50 firm, is seeking a Litigation Secretary/Practice Specialist II to join their Intellectual Property Practice Group based in the Dallas office. This role requires 6+ years of large law firm experience providing litigation support and extensive knowledge of litigation (e-filings) and trial procedures, federal, state and appellate court procedures, and federal and state court rules.

Primary Responsibilities and Expectations

Format, input, edit, retrieve, copy, scan, and transmit legal documents
Prepare pleadings and discovery documents for filing and service
Schedule depositions with attorneys, clients, witnesses, and court reporters
Create pleading/discovery binders, indexing and filing documents, organize and file case documents
Docket/calendar court and filing deadlines
Manage and plan calendar of all appointments, conferences and meetings
Daily review and prioritization of client correspondence and communications
Schedule conference calls and on-site/off-site meetings
Prepare draft engagement and confirming letters as needed
Prepare and submit new matters; change intakes for existing matters concerning adverse parties and billing contact and other information and collaborate as needed
Prepare and submit preliminary conflict checks on behalf of the Partner
Arrange and coordinate travel arrangements
Timesheets, expense summaries, and client bills
Maintain client confidence by keeping client/attorney information confidential
Perform additional administrative and support tasks as requested

Essential Functions of Job

Extensive knowledge of litigation (e-filings) and trial procedures, and federal and state court procedures and rules
Format, input, edit, retrieve, copy, scan, and transmit legal documents
Prepare pleadings and discovery documents for filing and service
Schedule depositions with attorneys, clients, witnesses, and court reporters
Create pleading/discovery binders, indexing and filing documents, organize and file case documents
NetDocs experience a plus
Docket/calendar court and filing deadlines
Manage and plan calendar of all appointments, conferences and meetings
Daily review and prioritization of client correspondence and communications
Schedule conference calls and on-site/off-site meetings
Prepare draft engagement and confirming letters as needed
Prepare and submit new matters; change intakes for existing matters concerning adverse parties and billing contact and other information and collaborate as needed
Prepare and submit preliminary conflict checks on behalf of the Partner
Arrange and coordinate travel arrangements
Timesheets, expense summaries, and client bills
Maintain client confidence by keeping client/attorney information confidential
Perform additional administrative and support tasks as requested
This position has a billable hours requirement

Qualifications and Experience

6+ years of litigation experience in a law firm
High School Diploma or GED
Preferred: Bachelor’s Degree or Paralegal Certification
Preferred: Secretarial Certification a plus; ABA approved Paralegal Certification
Proficiency in Windows 10 and Microsoft, experience working with a document management system, proficient knowledge of Outlook, Excel, PowerPoint and Adobe Acrobat
Ability to learn new skills and systems quickly

Work Environment

This position requires that you work physically in our Dallas office a minimum of 4 days per week, and working from home the rest of the week (subject to change).
Overtime may be required as the job duties demand.

Salary and Benefits

Sheppard Mullin offers a competitive salary and benefits package for the Litigation Secretary/Practice Specialist II position.

## Litigation Secretary/Practice Specialist II

### Sheppard Mullin is Seeking Experienced Litigation Professional

Sheppard Mullin, a global Am Law 50 firm, is seeking a Litigation Secretary/Practice Specialist II to join their Intellectual Property Practice Group based in the Dallas office. This role requires 6+ years of large law firm experience providing litigation support and extensive knowledge of litigation (e-filings) and trial procedures, federal, state and appellate court procedures, and federal and state court rules.

### Responsibilities

- Format, input, edit, retrieve, copy, scan, and transmit legal documents
- Prepare pleadings and discovery documents for filing and service
- Schedule depositions with attorneys, clients, witnesses, and court reporters
- Create pleading/discovery binders, indexing and filing documents, organize and file case documents
- Docket/calendar court and filing deadlines
- Manage and plan calendar of all appointments, conferences and meetings
- Daily review and prioritization of client correspondence and communications
- Schedule conference calls and on-site/off-site meetings
- Prepare draft engagement and confirming letters as needed
- Prepare and submit new matters; change intakes for existing matters concerning adverse parties and billing contact and other information and collaborate as needed
- Prepare and submit preliminary conflict checks on behalf of the Partner
- Arrange and coordinate travel arrangements
- Timesheets, expense summaries, and client bills
- Maintain client confidence by keeping client/attorney information confidential
- Perform additional administrative and support tasks as requested
- This position has a billable hours

High School Diploma or GED (Preferred Bachelor’s Degree or Paralegal Certification)

Apply online at Sheppard Mullin website.

Legal