Legal Administrative Assistant

Min 5 yrs required

Full-time

No

## Legal Administrative Assistant

Hemenway & Barnes LLP is a law firm dedicated to the preservation and management of the personal, business, family, and financial assets of its clients. We are looking for an experienced and reliable Legal Administrative Assistant to join our team and help us deliver quality legal services to our clients.

**Key Responsibilities:**

- Generate, prepare, and organize documents and forms requisite to the practice area, including trust account opening forms.
- Create, edit and compile large, complex, heavily formatted documents. Prepare documents from draft or dictated format. Proofread all documents for accuracy and completeness.
- Manage and maintain calendars of assigned attorneys and legal personnel using MS Outlook. Schedule appointments and meetings.
- Prepare new case reports. Generate new files and maintain client and general files. Prepare files to be closed utilizing proper records storage procedures.
- Input attorney/legal personnel’s time utilizing the Firm’s time entry software on a daily basis.
- Manage client contact with ability to accommodate wide range of client needs.

**Position Requirements:**

- Associate degree or better and five or more years progressive legal administrative experience preferably in the trusts & estate planning practice area. Familiarity with estate planning documents.
- Proficiency in MS Office Suite including Word, Excel, Outlook, and PowerPoint. Also Adobe Acrobat, Visio and comparison software.
- Notary public certification preferred.
- Exceptional organization, attention to detail and time management skills
- Comfortable balancing multiple projects.
- Excellent interpersonal, verbal, and written communication skills. Ability to communicate with courtesy and diplomacy. Efficiently follow written and verbal instructions. Maintain effective relationships with a diverse group of attorneys, clients, staff and outside contacts with discretion and strict confidentiality.
- Applicant must be a dependable team player who works collaboratively and cooperatively with others. Exhibits a positive, supportive attitude at all times. Ability to act independently and make decisions within the scope of the position’s responsibilities.

**Salary and Benefits:**

We offer a competitive salary and benefits package including medical, dental, vision, life, disability, 401(k), and paid vacation and holidays.

**About Hemenway & Barnes LLP:**

Hemenway & Barnes LLP is a law firm specializing in the preservation and management of the personal, business, family, and financial assets of its clients. As one of the oldest firms in New England, the people at Hemenway & Barnes have earned a long-held reputation as premier trustees, advisors and attorneys.

We are an Equal Opportunity Employer. We do not discriminate based on race, religion, color, national origin, sexual orientation, gender identity, age, veteran status, disability status, or any other applicable characteristics protected by law. We encourage applications from a diverse pool of candidates and base employment decisions on business needs, job requirements, and individual qualifications. We support an inclusive workplace and are committed to creating a welcoming environment for all employees.

**To Apply:**

If you possess the skills and credentials we are looking for, please submit your resume and cover letter, in strict confidence, for consideration to .

## Legal Administrative Assistant at Hemenway & Barnes LLP

Hemenway & Barnes LLP is a law firm dedicated to the preservation and management of the personal, business, family, and financial assets of its clients. We are looking for an experienced and reliable Legal Administrative Assistant to join our team and help us deliver quality legal services to our clients.

**Job Summary:**

- Generate, prepare, and organize documents and forms requisite to the practice area, including trust account opening forms.
- Create, edit and compile large, complex, heavily formatted documents. Prepare documents from draft or dictated format. Proofread all documents for accuracy and completeness.
- Manage and maintain calendars of assigned attorneys and legal personnel using MS Outlook. Schedule appointments and meetings.
- Prepare new case reports. Generate new files and maintain client and general files. Prepare files to be closed utilizing proper records storage procedures.
- Input attorney/legal personnel’s time utilizing the Firm’s time entry software on a daily basis.
- Manage client contact with ability to accommodate wide range of client needs.

**Position Requirements:**

- Associate degree or better and five or more years progressive legal administrative experience preferably in the trusts & estate planning practice area. Familiarity with estate planning documents.
- Proficiency in MS Office Suite including Word, Excel, Outlook, and PowerPoint. Also Adobe Acrobat, Visio and comparison software.
- Notary public certification preferred.
- Exceptional organization, attention to detail and time management skills
- Comfortable balancing multiple projects.
- Excellent interpersonal, verbal, and written communication skills. Ability to communicate with courtesy and diplomacy. Efficiently follow written and verbal instructions. Maintain effective relationships with a diverse group of attorneys, clients, staff and outside contacts with discretion and strict confidentiality.
- Applicant must be a dependable team player who works collaboratively and cooperatively with others. Exhibits a positive, supportive attitude at all times. Ability to act independently and make decisions within the scope of the position’s responsibilities.

Not Specified

Not Specified

Not Specified

MS Office Suite including Word, Excel, Outlook, and PowerPoint, Adobe Acrobat, Visio and comparison software

Associate degree or better

Submit a resume and cover letter to

Qualification and Experience Associate degree or better and five or more years progressive legal administrative experience preferably in the trusts & estate planning practice area. Familiarity with estate planning documents. Notary public certification preferred.

Legal