Intellectual Property Docket Administrator

2-5 yrs required

Full-time

No

Intellectual Property Docket Administrator Job in New York - Salary Information and Job Details

Are you a detail-oriented individual with experience in intellectual property docketing? Armstrong Teasdale LLP, a leading law firm, is seeking an IP Docket Administrator to join their team in New York. This is a great opportunity to work with a dynamic and growing firm in the field of intellectual property. If you have 2-4 years of related experience and a high school diploma, this may be the perfect job for you. Keep reading to learn more about the role and the firm's commitment to diversity and inclusion.

Job Title: Intellectual Property Docket Administrator
Salary: Competitive and commensurate with experience
Location: New York
Department: Intellectual Property Services
Job Function: Staff

Job Description:

As an IP Docket Administrator, you will be responsible for managing the docket system to track deadlines and ensure compliance with legal requirements. This role will also support foreign docketing processes and have a heavy international focus. Your main responsibilities will include:

- Handling and monitoring docket management for filing deadlines and response dates for attorneys
- Researching current rules and practices and overseeing docketing procedures
- Supervising and providing professional development to other team members within the docketing department
- Generating daily and weekly reports for attorneys and clients
- Working with IT to ensure updates and maintenance to the docketing database system remain current
- Serving as the point person with the docketing database system vendor
- Managing and entering data into docketing database systems and generating/routing docket sheets to attorneys and their administrative support
- Reviewing transferred new matters and entering due dates into the docketing system
- Preparing patent application filing requests and transmittals, filing Patent Cooperation Treaty (PCT) patent applications electronically, and all associated prosecution filings and client correspondence
- Filing foreign applications (via direct or national/regional phase) via foreign patent counsel and all associated formality requirements and non-substantive actions during foreign prosecution
- Reviewing and approving patent invoices from foreign counsel
- Processing and docketing email requests from attorneys, secretaries, and others
- Reporting correspondence to clients, if needed
- Downloading and saving pleadings to the firm's internal document management system/case docket and circulating them to the case team
- Assisting with conducting Internet research and patent screening searches, if needed

Job Requirements:

- Decision Making – Identifying issues and providing suggestions to day-to-day problems; prioritizing and effectively completing daily tasks
- Communication – Sharing information by using data and information to support an argument or point of view; keeping the team informed about progress and problems; avoiding surprises; and understanding the appropriate level of confidentiality required
- Leadership – Giving positive and constructive feedback to peers; training new employees; finding solutions to problems; working autonomously; and being motivated to anticipate future business needs
- Continuous Learning – Identifying self-training needs and opportunities; positively accepting changes
- Teamwork – Actively participating in the team and providing feedback and solutions; listening and responding constructively to others' concerns
- Alignment to Values - Consistently demonstrating the firm's values and offering constructive feedback to team members regarding the values; striving to learn more and participate in diversity and inclusion efforts; demonstrating respect by understanding and providing support

Required Education: High school diploma or equivalent
Preferred Education: Paralegal or Associate's degree
Required Licenses and/or Certifications: None
Required Experience: 2-4 years related experience
Preferred Experience: 3-5 years related experience
Supervisory Responsibilities: Indirect

Physical Activity: The employee will be required to sit for prolonged periods and work on a computer.

Travel Required: N/A

Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job.

EEO Statement: Armstrong Teasdale is an equal opportunity employer and will make all employment decisions without regard to race, color, religion, national origin, ancestry, age, sex, pregnancy, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status, or other protected status, in accordance with federal, state, and local laws. At Armstrong Teasdale, diversity and inclusion are core values of the firm, and we recognize the richness they bring to our workplace.

Why Work at Armstrong Teasdale?

- Competitive salary and benefits package
- Opportunities for growth and professional development
- Collaborative and inclusive work environment
- Commitment to diversity and inclusion
- Dynamic and growing firm with a strong reputation in the field of intellectual property

Don't miss this opportunity to join a leading law firm and make a difference in the field of intellectual property docketing. Apply now and become a part of the Armstrong Teasdale team!

Not required.

Medical, Dental, Vision, 401(k), Paid Time Off, Life Insurance, Disability Insurance, Wellness Program, Employee Assistance Program, Flexible Spending Accounts, Health Savings Accounts.

Not applicable.

Docket Management, Deadline Tracking, Malpractice Mitigation, Foreign Docketing, International Focusing, Research, Supervision, Professional Development, Database Management, Patent Application Filing, Patent Cooperation Treaty, National/Regional Phase Filings, Invoice Review, E-mail Management, Correspondence Management, Internet Research, Patent Screening, Decision Making, Communication, Leadership, Continuous Learning, Teamwork, Alignment to Values, High School Diploma, Paralegal/Associate's Degree, No Licenses/Certifications Required, 2-4 Years Related Experience, Indirect Supervisory Responsibilities, Sitting, Computer Work, No Travel Required, Diversity and Inclusion.

High school diploma or equivalent required; Paralegal or Associate's degree preferred.

Interested candidates should submit a cover letter and resume to the contact person listed below.

Legal