Legal Team Assistant

Min 8 yrs required

Full-time

No

Posted 2 Days Ago

Job Requisition ID
R-2651

Position Summary

The Legal Team Assistant will provide administrative and organizational support to the legal team within the law firm. This individual will work closely with lawyers, paralegals, and other business professionals to ensure efficient functioning of the department, office, and firm.

Responsibilities

Interact regularly with lawyers, paralegals, and business professionals to facilitate administrative work and maintain contact with clients, counsel, and court personnel.
Answer and transfer phone calls, take messages, establish conference calls, and use voicemail.
Manage written and electronic correspondence, including proofreading, organizing, and sending materials to clients.
Prepare and process client bills and associated cover letters.
Act as an expert in the Legal Team Hub support group, fielding questions and providing training to less experienced colleagues.
Prepare new matter reports and update list of client/matter codes.
Manage lawyers' Outlook calendars and maintain time entries in Carpe Diem.
Monitor professional development requirements for principals.
Create and update comprehensive contact information using Dechert CRM best practices.
Make travel arrangements and complete travel and expense reports in Concur.
Manage workflow and coordinate projects with office services.
Schedule meetings, reserve rooms, coordinate video or audio equipment, and catering.
Plan events, such as business dinners and cocktail receptions.
Use MS Office to prepare documents, spreadsheets, and presentations.
Maintain document filing to firm standards using Kwiktag.
Utilize iManage document management system for all documents.
Review and process administrative and personal charges via BillBack.
Maintain up-to-date handover notes to ensure consistent quality of service in case of absence.
Perform all other necessary duties as assigned by your allocated principal or Legal Team Coordinator.

Requirements

High school degree or equivalency required; college or advanced degree a plus.
8+ years of prior legal assistant or executive assistant experience in a law firm or professional services environment preferred.
Strong attention to detail, tech-savvy, problem-solving, interpersonal, and organizational skills.
Ability to multi-task in a fast-paced environment, prioritize competing deadlines, and coordinate and allocate work to other team members as needed.
Ability to work well independently and as part of a team.
Demonstrates professionalism and prioritizes confidentiality.
Familiarity with iManage, MS Office, Aderant, Carpe Diem, and CRM systems.

The Legal Team Assistant position in the law firm of Philadelphia is seeking a highly organized and detail-oriented individual to provide administrative and organizational support to the legal team. This individual will work closely with lawyers, paralegals, and other business professionals to ensure efficient functioning of the department, office, and firm. With a strong attention to detail and excellent communication skills, the Legal Team Assistant will play a crucial role in supporting the team's daily operations and client interactions.

Responsibilities

The Legal Team Assistant will be responsible for a wide range of administrative and organizational tasks, including:

Interacting regularly with lawyers, paralegals, and business professionals to facilitate administrative work and maintain contact with clients, counsel, and court personnel.
Answering and transferring phone calls, taking messages, establishing conference calls, and using voicemail.
Managing written and electronic correspondence, including proofreading, organizing, and sending materials to clients.
Preparing and processing client bills and associated cover letters.
Acting as an expert in the Legal Team Hub support group, fielding questions and providing training to less experienced colleagues.
Preparing new matter reports and updating list of client/matter codes.
Managing lawyers' Outlook calendars and maintaining time entries in Carpe Diem.
Monitoring professional development requirements for principals.
Creating and updating comprehensive contact information using Dechert CRM best practices.
Making travel arrangements and completing travel and expense reports in Concur.
Managing workflow and coordinating projects with office services.
Scheduling meetings, reserving rooms, coordinating video or audio equipment, and catering.
Planning events, such as business dinners and cocktail receptions.
Using MS Office to prepare documents, spreadsheets, and presentations.
Maintaining document filing to firm standards using Kwiktag.
Utilizing iManage document management system for all documents.
Reviewing and processing administrative and personal charges via BillBack.
Maintaining up-to-date handover notes to ensure consistent quality of service in case of absence.
Performing all other necessary duties as assigned by your allocated principal or Legal Team Coordinator.

Requirements

The ideal candidate for the Legal Team Assistant position will possess the following qualifications:

High school degree or equivalency required; college or advanced degree a plus.
8+ years of prior legal assistant or executive assistant experience in a law firm or professional services environment preferred.
Strong attention to detail, tech-savvy, problem-solving, interpersonal, and organizational skills.
Ability to multi-task in a fast-paced environment, prioritize competing deadlines, and coordinate and allocate work to other team members as needed.
Ability to work well independently and as part of a team.
Demonstrates professionalism and prioritizes confidentiality.
Familiarity with iManage, MS Office, Aderant, Carpe Diem, and CRM systems.

Salary Information

The salary for this position will be competitive and commensurate with experience.

Job Title: Legal Team Assistant
Experience: 8+ years of prior legal assistant or executive assistant experience in a law firm or professional services environment preferred.

H1: Legal Team Assistant Position in Philadelphia Law Firm

H2: Responsibilities of the Legal Team Assistant

H2: Requirements for the Legal Team Assistant Position

H2: Salary Information for the Legal Team Assistant Position

H2: How to Apply for the Legal Team Assistant Position

H2: About the Law Firm of Philadelphia

H2: Benefits of Working at the Law Firm of Philadelphia

H2:

additional responsibilities include extensive internal and external client contact, organizational and research support, as well as perform a wide variety of other administrative functions. the legal team assistant will work closely with the other legal team assistants, legal team coordinator and legal team administrative assistants in order to complete tasks for the practice groups submitted to the local hub

job description

essential job functions

interact regularly with lawyers, paralegals and business professional staff in facilitating the flow of all administrative work, contact with clients, counsel and court personnel. answer phones, transfer calls, take messages, establish conference calls and use voice mail. prepare and process client bills and associated cover letters. create and update comprehensive contact information using dechert crm best practices

Legal